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Senior Corporate Paralegal The candidate will support the legal department with respect to a broad range of legal, transactional, securities compliance and administrative matters both in the US and abroad. Will manage the formation, maintenance, dissolution, acquisition and disposition of companies, including drafting documents based on existing templates, preparing and maintaining charter documents and foreign qualifications, business registrations and powers of attorney, and coordinating with local counsel for non-US companies. Act as corporate secretary for various Group subsidiaries, including preparing and maintaining minute books and other corporate records, coordinating matters relating to board and shareholder meetings, preparing minutes and written consents, gathering approvals and signatures, ensuring that all Group companies maintain good standing status in various jurisdictions, responding to requests from internal personnel for corporate records and information. Support legal team in handling transactional matters including preparing officer's certificates and resolutions, obtaining good standing certificates, coordinating with outside counsel to ensure smooth transaction closings, responding to know-your-customer and other regulatory requests of financing counterparties. Participate in strategic initiatives as needed including preparing and organizing documents, providing due diligence support, data room management, and liaising with third parties. Assist the public company Corporate Secretary in preparing for board meetings including setting agendas, establishing meeting schedules, collecting materials from executives, managing digital board platform for disseminating agendas and meeting materials to board members, and working directly with board members and internal personnel to coordinate meeting logistics. Assist in preparation for the annual general shareholder meeting of the public company, including establishing a calendar, gathering information to update the proxy statement, setting up proxy in electronic SEC filing software, and coordinating activities with the transfer agent. Assist in aspects of ongoing 10Q quarterly and 10K annual reporting activities of the public company, including gathering information to update required non-financial disclosures and risk factors, and logistics of annual director & officer questionnaires. Assist in 8K current reporting which may be required, including gathering information for disclosures. Prepare SEC filings for Section 16 officers and directors. Assist with NASDAQ and Toronto Stock Exchange compliance activities. Assist with respect to quarterly Compliance Reporting of the Chief Compliance Officer to the Board of Directors, including gathering and organizing information to prepare the report. Assist the Assistant General Counsel, Securities in maintaining and updating various corporate policies and Board committee charters. Assist the Assistant General Counsel, Securities in compliance training or certification activities relating to various corporate policies, including Code of Ethics, Insider Trading, Whisteblower, and Anti-corruption. Potential research and review of developments in a variety of legal areas, including public company, Foreign Corrupt Practices Act, corporate governance, and compliance. Assist with director compensation matters. Provide high level paralegal and administrative support with minimal supervision; demonstrate exceptional organizational skills and handle various legal tasks with strong attention to detail. Should have a Bachelor's degree and Paralegal certificate. Notary certification a plus. Must have 5-7 years in-house corporate paralegal experience including significant experience at a public company. Experience supporting international operations is a plus. Proficiency in MS Office applications and Adobe Acrobat required, experience with Sharepoint, Workshare Compare, Diligent Boards, Workiva a plus.
Job ID: 2018-1315
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