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Years of Experience
Date Last Verified
Records and Information Management Specialist, GS 9 Duties: The candidate develops and implements facility records management policies and procedures in accordance with VA and VHA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations. Coordinates records management functions with service line records liaisons and management. The incumbent independently determines accountabilities for the appropriate level of staff; and identifies records sponsors and custodians within business units that maintain official Systems of Records (SOR). Ensures proper procedures for creation, storage and destruction are followed by Records Liaison Officers and all CAVHCS staff, in order to ensure only authorized personnel and services are permitted access to agency records, including restricted records (e.g. litigation hold, sensitive records). Administers the organization's RIM program to align with CAVHCS business and mission needs; collaborates with the facility's Privacy/Freedom of Information Act (FOIA)Officer and other staff on matters relating to RIM. Provides policy on the use of records management tools to ensure best practices and facility's compliance with Federal statutes. Facilitates regular interdisciplinary records management committee meetings and participates in other facility committees pertaining to the information lifecycle (i.e. medical records committee). Collaborates with the facility Emergency Preparedness Coordinator and management to develop, implement and maintain a disaster preparedness and business continuity program specific to records and information. Collaborates with Regional Counsel, Privacy Officer, I.T., and Information Security Officers to research, document and implement litigation holds, discovery/e-discovery requests, as well as release of litigation holds. Oversees the transition to electronic records management including the mandated electronic management of permanent and temporary e-mail records. Serves as the facility point of contact and advisor for the maintenance and/or disposition of documents not included in an approved VA/VHA SORS program and acts as a facility point of contact for management of unscheduled records. Provides advice and guidance to records liaisons and records custodians on RIM lifecycle requirements. Utilizes project management knowledge and skills to assist service lines in completion of records retirement and records retrieval projects.
Qualification and Experience
Specialized Experience: Must have 1+ year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of and understanding of records management laws, regulations rules, policies and procedures; the principles and concepts of information governance of various phases of records and information management, and the complete records process and content management framework that supports the entire life cycle of agency records; knowledge of NARA records management procedures and guidance, VHA Records Control Schedule (RCS) 10-1, General Records Schedule (GRS), Title 18 U.S.C Chapters 101 and 102, Title 31 U.S.C., Title 36 U.S.C. Chapter 12, Title 40 U.S.C. Chapter 25, Title 44 U.S.C. Chapters 21, 29, 31, 33, and 35, Title 38 U.S.C. Sections 5701, 5701, 5705, and 7332, 41 CFR Parts 102-193 the Privacy Act (PA) as amended, the Freedom of Information Act (FOIA) and implementing regulations, Executive Orders, OMB Memorandums, Health Insurance Portability 4 and Accountability Act (HIPAA), Paperwork Reduction Act of 1980 as amended, and the Government Paperwork Reduction Act (GEPA); knowledge of agency/administration programs record keeping requirements; oral and written communications skills in order to communicate with medical center staff, members of the public and with representatives from other federal agencies.
Education: Must have completed a master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D., in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position.
Announcement number: CBAC-10155304-18-CSB. Control number: 493173200. Apply online. No emails.
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