Office Admini?strator

Profile

Office Admini?strator.  This position is permanent and full-time. Employee is responsible for word processing, electronic filing, assistance with billing, time entry, telephone answering, faxing, orderign supplies, handling daily mail, paying bills, entering payments, greeting clients as well as project and overflow work. Also responsible for maintaining various lists and tracking matters for timekeepers and staff. Must work as a team player and maintain a good rapport with clients and staff alike. We will allow you to explore what you love doing and give you as much of that work as possible.

Firm Information

KMS Law Offices, LLC is a boutique law office practicing estate planning, estate administration and fiduciary counseling. We work with individual clients and corporate Trustees. We currently employ 4 attorneys, 2 paralegals and 2 staff persons. We recently expanded our office to accommodate several new employees. We are growing, and happily so.

Founded in 2008, the firm’s motto is “Experience. Service. Value.” We truly care about our clients and staff and are guided by the core principal of doing what is best for our clients at all times. We provide exceptional and sophisticated legal services in a personal atmosphere. Our office lobby is set up to welcome clients into our living room, complete with our personal family photographs.

We do not participate in marketing. Our work is referral based and therefore doing an excellent job is paramount.

Essential Functions

• Assist with running the office. 
• Participate in staff meetings and provide perspective and opinions about how to improve systems.
• Answering and screening of routine telephone calls, mail and emails.
• Assist with technology as needed, especially basic troubleshooting and flow charting/excel charts.
• Coordinating timekeepers’ calendar with own and reminding timekeeper of various meetings, appointments, court dates, etc.
• Greeting clients, providing hospitality, and other assistance when needed.

Requirements

Education:

Bachelor's Degree Required. Concentration in Accounting, Business or Legal Studies is a plus but not required. Also, you will be asked to become a notary or to renew your notary license. All costs are paid by the firm.

Experience:

A minimum of 1 year working in a professional office environment.

Skills:

Strong computer (Microsoft Office) skills including typing, proofreading, spelling, grammar and arithmetic. Must be able to organize and prioritize workload and use judgment in decision making on how to adequately and efficiently meet deadlines. An ability to take the initiative in handling projects and anticipating needs. An ability to understand and follow detailed instructions. Must display a professional manner with clients, attorneys and staff members and be able to work collaboratively. Professional dress code.  

Company info

KMS Law Offices, LLC