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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Litigation - General (consumer)
Min 5 yrs required
Legal Assistant The candidate prepares a variety of forms and creates new documents using the Firm’s Best Practice methods. Schedules and maintains timekeepers’ calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firm’s client contact database program. Inputs, reviews, edits, and closes timekeepers’ time entries bi-weekly through the Firm’s web-based time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing proform for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Prepares timekeepers’ expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. Coordinates travel arrangements through in-house Travel Department. Opens new matters and generate client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper’s work files, including daily and regular filing. Indexes and prepares files for off-site storage. Prepares annual and/or supplemental audit letter responses. Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from CD ROM, and receives and prints faxes. As requested, answers telephones and accurately takes and relays messages. Arranges for video conferencing and sets up conference calls. Volunteers for overflow work. Actively seeks to maximize productivity and promote teamwork. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. All members of the firm are expected to participate in our Global citizenship program. Other duties and projects as assigned. Should have 5+ years legal litigation secretary or executive assistant experience. Knowledge of bankruptcy procedures preferred. Working knowledge of Microsoft Word (2010), 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills. Law firm experience is preferred. College degree is a plus.
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