Job Details

Legal Administrative Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Years of Experience

Min 5 yrs required


New York City, NY

Date Last Verified

Apr 24,2018

Posted on

Apr 10,2018
Practice Area
Corporate >> Corporate - General
Litigation >> Litigation - General/Commercial
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Legal Administrative Assistant Duties: Provide legal and administrative secretarial support to lawyers and/or paralegals. Coordinate activities with multiple areas within the firm to meet clients’ needs. Provide quality, timely work product. Type, prepare, revise and process a variety of documents including court documents, correspondence, and memos. Must be familiar with formatting legal pleadings, have ability to draft correspondence, and competency in proofreading correspondence, memos and pleadings. Complete daily diary entries/timekeeper records to meet firm deadlines. Handle extensive billing and billing correspondence for multiple partners’ practices, including attention to client billing guidelines, review and editing of pro formas, and new matter opening administration. Familiarity with legal procedures of the practice area(s) in which one is working (in this position, Litigation and possibly Corporate). Must be familiar with corporate documents and corporate record keeping. Produce spreadsheets and PowerPoint presentations. Make arrangements for extensive travel and related expense reports. Maintain busy calendar, including the scheduling of appointments and meetings. Update contact management system to ensure client information is up to date and accurate. Maintain organized and up-to-date files. Photocopy, scan, send faxes as directed. Proofread all work products to ensure they are complete and accurate. Handle incoming and outgoing internal and external telephone calls in a professional manner. Present a professional and positive image within the firm as well as with outside contacts. Be discreet and diplomatic at all times, particularly with sensitive or confidential information. Provide assistance to other legal administrative assistants and lawyers in office as requested. Participate in firm provided training programs and apply learned skills to work products. Maintain a neat, clean work area. Perform any and all other related office duties as requested.

Qualification and Experience

Requirements: Notary Public preferred, or willingness to become a Notary Public. Bachelor Degree, or equivalent experience. 5+ years of legal administrative/secretary experience. Proficiency in French required. Advanced Microsoft Office skills including Microsoft Word, Excel and PowerPoint. Strong attention to detail and strong organizational skills. Ability to interact pleasantly and professionally with people at all levels. Must be a team player yet capable of working independently in a fast-paced environment.

Additional info

Ref. No.: 1127

Company info

Hiring Coordinator
Foley Hoag
Americas Tower 1177 Avenue of the Americas
5th Floor
New York City, NY


"Pleasant, But Sometimes Disorganized "

Former Employee - Reviewed on December 18, 2017

Talk to everyone more frequently to communicate with them about their needs and your expectations. People do not perform well when there is stress due to uncertainty - when this can be prevented, there's no reason they need to be subjected to it.

Pros : Benefits and pay were satisfactory, for me. Work was relatively interesting. Associates and staff were easy to get along with. I thought the location was good, but there were mixed opinions on this, based on who I asked.
Cons : The firm just seemed kind of disorganized, at times. For example, sometimes, there was so much work that my previously scheduled time off was basically postponed with really short notice, and other times, there was really not much to do at all. Some people received new technology without really needing it that badly, while others who really needed it went without.
Current or former employee? : Former Employee

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