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Years of Experience
Date Last Verified
Legal Administrative Assistant The candidate will be responsible for storing, tracking, and updating Company’s contracts and insurance certificates. Will work with the incident management team on claims handling and also provides some administrative support to the Quality Assurance group. Review and draft project agreements pertaining to Company’s operations. Establish and maintain internal client contact through email correspondence, telephone conversations, and meetings. Assist management and support groups in preparing and proof reading outgoing documents with legal implications. Conduct research and report findings as requested by Company’s Contracts Manager. Assist in compliance with State, Federal, and International requirements in relation to contracts. Work to maintain, develop and/or improve existing and new tracking tools for use in monitoring all contracts and obligations. Receive, validate, and store incoming certificates of insurance. Coordinate, organize, and maintain all Company contract and insurance files. Collaborate and work with corporate groups, local and regional management, to ensure contractual data and terms are disseminated. Work to ensure all contracts are renegotiated in advance of expiration to ensure business consistency. Coordinate meetings and mailings for Legal group. Work with estimating and operations to develop a contracting plan specific to a project or client’s needs. Assist in claims management, including communicating with brokers and underwriters, filing reports, providing documentation, and claim resolutions. Perform administrative tasks for Quality Assurance group.
Qualification and Experience
The candidate must have AA in Accounting or related. BA degree is preferred. Should have 3+ years of recent legal assistant/administrative experience, preferably in a construction and/or claims environment. Advanced verbal and written communication skills is required. Technical writing background is preferred. Excellent Microsoft Suite (Outlook, Word, Excel, PowerPoint, and Adobe Pro) skills is must.
Tracking Code: 398-027
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