Job Details

Legal Staff Legal Secretary in Chicago, IL

Organization Type

Law Firm

Job Type

Legal Staff

Posted on

Jul 21, 2021

Years of Experience

3-5 yrs required


Chicago, IL, United States
Practice Area
Litigation >> Litigation - General/Commercial
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Litigation Legal Assistant/Secretary
The candidate prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings). Manages and assists complex document production (including Bates Stamping). Drafts simple pleadings and correspondence. Prepares court filings (make copies for filing, service copies, prepare attorney service order slip). Files documents with various courts (traditional and e-filings). Prepares documents for mandatory e-filing for State and Federal courts (create pdf file; convert pdf file to a searchable document; bookmark all exhibits). Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy. E-filing in Federal courts and Court of Appeals. Prepares/finalizes discovery (propounded and/or responses). Prepares shell responses to propounded discovery accurately and efficiently. Communicates with court staff regarding various issues. Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.). Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, send calendar invites and reminders, reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines. Prepares Trial Memorandum and calendar all appearances/deadlines. Schedules local and out-of-town depositions; schedules conference rooms (in office and remotely), coordinates court reporter/videographer. Coordinates Mediation dates. Scans and uploads documents to NetDocs. Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up of trial notebooks, etc. from court. Creates Masters for new files (Case Information Sheet, Caption, Proof of Service, Letter to Carrier and Client, and Letter to Plaintiff’s Counsel). Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others. Assists with Overflow Keep up with court/judge’s rules and filing procedures. Other duties, as needed, to support KDV and office operations. Previous law firm experience (3-5 years) required. Must have excellent writing and communication skills. Must be proficient in Microsoft Office programs. Should have knowledge of legal terminology and principles.

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