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Paralegal Executive Assistant The candidate will under general direction, provides executive level support for the EVP and General Counsel of Stericycle, Inc. Will work on preparing and communicating correspondence to internal and external business partners and in-house and outside counsel, maintaining electronic and physical files, meeting arrangements, travel agendas and expense reporting. Support the management of the operations of the global legal team and assist in executing department initiatives. Assist in the collection of documents and other information needed for the investigation of claims and litigation and with document production for discovery. Administrator the e-billing system for legal invoices, including the preparation of reports and tracking of metrics. Provides administrative support for the Executive Vice President and General Counsel and broader legal department. Prepares and maintains documents, files and reports, electronic expense reports, handles scheduling, arranges travel, and performs other projects. Coordinates requests from internal and external legal staff and communicates information on a timely basis. Administrator for electronic system for legal invoice processing system (e-billing). Sets up new vendors and matters as needed and ensures law firms bills are timely processed. Prepares reports and tracks metrics relating to department expenses and outside counsel spend. Works with accounts payable for payment processing. Prepares legal correspondence, pleadings, contracts, regulatory/SEC filings, engagement letters and other documents and/or memoranda. Create and maintain an organized system for physical and electronic files and facilitate/document workflow to meet organizational system. Supports management of operations of the global legal team and assists in executing department initiatives. Acts as a back-up to other Executive Assistants and assists in supporting the Executive team, and performs other related duties as required. Should have College degree. 7+ years of Legal Secretary or Legal Assistant experience; prior litigation or corporate paralegal experience is strongly preferred. Experience supporting executive level officers. Proficiency in Microsoft Office, Excel, Outlook and PowerPoint applications; prior experience with e-billing systems for law firm invoices preferred. Must have strong communication and writing skills. Must have excellent administrative skills, including Microsoft Office, Excel, Word, PowerPoint, and Outlook.
Job ID #: 25835
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