Support PDF,DOC,DOCX,TXT,XLS,WPD,HTM,HTML fils up to 5MB
Years of Experience
Date Last Verified
Legal Assistant Duties: Opening complaints and investigations, making sure accurate and complete case information is entered into the Agencyâ€™s database in conformance with Agency and Unit policies and procedures. Proofing, editing, and finalizing all complaint and legal documents using legal terminology in conformance with Agency and Unit policies, procedures and deadlines. Mailing complaint correspondence, Directives, Subpoenas, and other documents following the Unitâ€™s established policies and procedures. Accurately scan/index all incoming documents into the Agencyâ€™s database and file in the appropriate files. Assisting Examiners in cataloging, collating, and managing documents in complaint and investigation files. Organizing and maintaining litigation, investigation, and research files. Informing Examiners of significant and important items requiring review and action, in addition to maintaining and updating Examinersâ€™ calendars. Assisting with report preparation and other materials in anticipation of trial and other case resolution. Accurately enter all complaint and investigation expenses into the Agencyâ€™s database, verifying and submitting invoices for payment. Filing incoming correspondence and pleadings in the appropriate files. Responding to requests for information and documents from the Attorney generalâ€™s Office. Preparing and sending Agency wide emails, advising of actions and orders issued by the Enforcement Unit. Notifying other agencies of actions taken against entities being investigated. Closing complaints following the Unitâ€™s established policies and procedures by sending out closure letters and other correspondence, as necessary, and make accurate and complete entries in the Agencyâ€™s database. Monitoring the Unitâ€™s fax machine to ensure transmissions are timely processed and routed to the correct staff member. Responding to general questions and requests for information from callers regarding the consumer complaint process, complaint history, licensing status, and other matters. Referring callers to the appropriate division or source when necessary. Assisting consumers navigating Agencyâ€™s website in locating information. Screening calls for the Enforcement Chief and Examiners.
Qualification and Experience
Qualifications:Associate of Arts degree in Legal Secretarial Science or an equivalent degree from an accredited college (90 quarter credit hours or equivalent, with 20+ quarter credit hours in Legal courses) or Legal Secretary Certificate or equivalent certificate from an accredited vocational institute OR High School Diploma/GED and 1 year of clerical or keyboarding experience and 1 year of legal secretarial experience working for an attorney, Administrative Law Judge, Industrial Appeal Judge, Review Judge, or equivalent (completion of a Legal Secretarial Course offered by a community college or business school (45 total quarter credit hours or equivalent, with at least 10 quarter hours in Legal courses) may be substituted for one year of clerical and keyboarding experience.) Knowledge of: legal terms and phraseology; legal forms and documents and their processing; state government office practices, methods and applications; business letter writing using correct punctuation, spelling and grammatical usage; court procedures; sources for checking legal citations. Ability to: keyboard or type accurately; understand and follow written and verbal instructions; prepare legal pleadings and correspondence independently; learn, apply and interpret laws, policies and procedures; use good judgment in evaluating situations and making decisions; maintain effective public relations.
CLOSING DATE: 06/24/18 11:59 PM
Send Cover Letter, Resume, 3 Professional References.
Company infoTom Grant