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Years of Experience
Date Last Verified
Legal Assistant II The candidate reports directly to the Executive Director of the Texas Technology Commercialization Office and is responsible for: coordinating with members and licensing managers to communicate intellectual property decisions to System's outside counsel; handling legal documents, ensuring intellectual property reporting in Sophia is accurate and up to date, and auditing each legal bill received by TTC for accuracy and authorization; serving as the authorization point for all patent prosecution matters and instructs and assigns technologies to outside counsel; and overseeing disclosure management, export control, and Bayh-Dole compliance matters. Serves as liaison between outside counsel and licensing personnel and licensees concerning all patent prosecution matters. Receives communications pertaining to patent prosecution activity and identifies and takes appropriate actions. i.e. informs attorneys, licensing personnel and licensees, creates intellectual property records in Sophia, and tracks response deadlines. Instructs attorneys on patent actions on behalf of licensing personnel and licensees. Coordinates timely responses with senior licensing manager for each member. Audits and approves attorney invoices for payment. Oversees and manages the intake and accurate recordation of new disclosures to include export control, and Bayh-Dole compliance through I-Edison. Coordinates the execution of assignments, declarations and information disclosure statements with Inventors, A&M System administration and A&M System members and obtains copyright registration as requested by licensing personnel by preparing and submitting copyright applications and monitoring the application process after submission. Performs other duties as assigned.
Qualification and Experience
The candidate should have High school diploma or equivalent combination of education and experience. Associate Degree or Post-Baccalaureate Certificate Program is preferred. Must have 8+ years of related law office experience or four years of related law office experience with legal certification through an Associate Degree or Post-Baccalaureate Certificate Program. Experience with Westlaw or other computerized research is desired. Paralegal or professional experience through the Texas Board of Legal Specialization is preferred. Should have demonstrated written and verbal communication skills, analytical, interpersonal, and organizational skills. Must have knowledge of word processing, spreadsheet, and database applications.
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