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Corporate Paralegal The candidate will assist with Board and Committee meetings, including scheduling quarterly and special meetings, meeting preparation, set up and provide up-to-date materials, when necessary. Will assist with board mailings, including collecting all materials from various departments, the preparation of electronic and printed Board books. Assist in preparing the annual stockholder meeting materials, including the script, proxy cards, ballots, signs and logistics; coordinate with inspector of elections and transfer agent. Assist with managing corporate governance of 137 global subsidiaries, draft or cause to be drafted written consents, resignations, minutes and resolutions; maintain subsidiary minute books (print and electronic). Facilitate the execution of signature requests from colleagues and business partners globally. Maintain a subsidiary database which contains current information regarding subsidiaries, including officer and director information, ownership data, charter and other minute book documents, etc. Provide organizational charts for subsidiaries for reporting. Provide director ownership details as required globally. File Annual Reports. Prepare secretary certificates, incumbency certificates, authorization letters, etc., as required. Must have 3-5 years of experince in house or law firm experience focused on corporate governance. Experience preparing board minutes, agendas, shareholders meeting materials is required. Electronic Board portal (e.g., Diligent Boardbooks). Notary Public is a plus. Should be proficient with Microsoft Word, Excel, PowerPoint, Visio, e-Docs. Experience with a subsidiary management database (e.g. Hcue) is required. Must have knowledge of or involvement with Global Hotline Reporting.
Company infoJennifer Wylie