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Organization TypeLaw Firm
Years of Experience
Date Last Verified
Administrative Docketing Assistant Duties: Maintain and distribute information relating to court calls and significant dates for firm business through contact with firm personnel, electronic communications and elsewhere. Arrange for service of process. Create and maintain effective working relationships with lawyers, staff, vendors and court personnel. Obtain and distribute on request paper or electronic copies of forms for Federal and State Courts. Review state, federal, and local rules to confirm that pleadings comply with guidelines. Answer telephone and provide information to callers when necessary; take accurate messages or route calls to appropriate individual. Place outgoing calls; coordinate conference calls. Sort, open, prioritize and route incoming mail; compile data needed to draft replies to correspondence; compose and type routine replies as necessary. Prepare outgoing mail for postage. Coordinate duplicating projects. Prepare paperwork and submit requests for reimbursements of travel and/or business-related expenses; prepare check requests for payment of invoices. Prepare fee bills on a monthly basis. Coordinate messenger pick-ups and deliveries when necessary. Pull cases. Coordinate sending and receiving of faxes. Maintain records and files as needed. Perform calendar management for attorneys.
Qualification and Experience
Qualifications. Undergraduate degree preferred, or equivalent work experience. Law firm experience preferred. Proficient in basic computer applications including: Windows 7 and Microsoft Office (Word, Excel, PowerPoint, Outlook) with an emphasis on high level Word formatting skills, Excel including pivot tables, creating macros and using vlookup, PowerPoint and Visio. Must be well organized, detail oriented and follow direction closely. Possess good judgment, decision making skills and strong communications skills to communicate effectively with all levels of the Firm. Must be results oriented, dependable, and able to adhere to established time commitments. Have strong customer service attributes and the ability to deliver results. Must be able to follow direction, multi-task and possess sound business judgment. The ability to work independently and seek clarification when needed. Strong initiative. Quick learner.
Company infoHiring Coordinator