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Deputy Clerk III Duties: Prepare courtrooms for hearings; test equipment for quality control standards; identify malfunctioning equipment; set up and monitor recordings; ensure that case files are available and complete and that supplies are available; maintain working knowledge of all types of court proceedings and keep current on policies and procedures; work closely with local and out of town judicial officers, attorneys, and agencies to ensure that court calendar runs smoothly; ensure that court hearings are on time; call court to order; keep accurate log notes; administer oaths; schedule future hearing dates with judicial officer and parties; receive and mark exhibits; draw juror names; swear in jurors and bailiff; manage jury in absence of bailiff; after court, calendar necessary hearings; prepare, distribute, and process paperwork including bail exoneration, court orders, third-party release forms, and court-ordered dismissals. Receive complaints, citations, indictments, information; set up case files, enter computer data and issue summons, warrants, and orders to show cause; accept petitions to revoke probation, dismissals and motions; review documents for proper form and distribution; Receive confidential pre-sentence reports from adult probation and handle according to organizationâ€™s procedures; prepare and distribute criminal, restitution, and court-ordered attorney fee orders; Track suspended imposition of sentence; prepare and distribute notices and orders for setting aside convictions; Calendar criminal hearings and minor offense non-jury trials as required; enter calendared events into computer; Greet customers, answer inquiries, provide court forms and direct customers to additional resources; perform notary services.
Qualification and Experience
Minimum qualifications: Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute (net).
Substitution: Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.
Effective problem-solving, multi-tasking, and critical thinking skills are required. Experience dealing with high-priority, confidential, or sensitive information with tact and diplomacy required. Should have experience utilizing case management software for data entry, information, or reporting.
Job Code: 18751. Ref: 41-1036. Send a professional cover letter, completed per the instructions below. Cover letter will be used as a writing sample. Post-secondary transcripts, if using education to meet minimum qualifications. Typing certification dated
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