Job Details

Legal Secretary

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Apr 08, 2021

Valid Through

Jul 22, 2021

Posted on

Nov 03, 2020

Years of Experience

Min 10 yrs required

Location

Cincinnati, OH, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Litigation >> Litigation - General/Commercial
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Profile

Legal Secretary
Duties: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and coordinating case preparation. Assists attorney by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports. Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements. Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Work closely with office staff through staff meetings and the coordination of training for staff by making arrangements for training sessions through the Firm’s Manager of Training. Work closely with the Firm’s Accounting Department to assist with any client related billing issues, process monthly petty cash distribution, process office’s accounts payable information, and assist with processing and setting up new vendors in the accounting system.

Qualification and Experience

Requirements: A high school diploma with 10+ years’ experience working as a litigation secretary is required. Experience working within a construction practice group is preferred. Position requires strong customer service skills with the ability to speak to people at all levels. The position requires strong written and verbal skills, advanced knowledge of Microsoft Office products. Ability to work independently with minimal supervision, set reasonable priorities and manage time and deadline driven workload.

Additional info

Send a cover letter, resume, and salary requirements.

Company info

Hiring Coordinator
Ulmer & Berne LLP
600 Vine Street
Suite 2800
Cincinnati, OH 45202

Review:

"Very Traditional Firm"

Former Employee - Reviewed on December 18, 2017

Management should hold more events throughout the year and allow more flexibility in terms of work scheduling. I'd also like to see the firm hire some younger attorney's to help balance this firm and make it a bit less traditional.

Pros : The health benefits are excellent and even though the firm is quite strict in terms of what hours you are expected to be there, I have found that I was never overburdened with work since there are always staff members to assist you.
Cons : Everyone is very friendly and cordial albeit a bit too serious at times which can be off putting if you are new to the field. I did find the starting salary to be on the low side. I really found the serious tone of this firm and lack of advancement to be very off putting.
Current or former employee? : Former Employee

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