Job Details

Administrative Assistant / HR

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Years of Experience

2-3 yrs required


Alexandria, VA

Date Last Verified

Mar 08,2018

Posted on

Mar 06,2018
  Employer Sponsored Job (Free to apply to)
6 hits


Administrative Assistant / HR The candidate will assist with updating job listings, applicant/resume tracking, and ongoing communications with applicants and candidates. Will administer applicant testing (all admin staff and some legal pros). Arrange and communicate about changing interview schedules and interviewing materials with in-house interviewers. Prepare, update and keep hiring materials organized. Perform employment verifications and initiate background checks for new hires. Handle eOnboarding communications and follow ups with new employees. Order/track office products for HR as needed. Administrative support for Firm Directors. Prepare and process and track expenses/reimbursements for Directors. Rreview/process vendor invoices. Correspondence, mail merge emails, meeting planning/minutes, high level support and special projects as requested. Administrative support for HR Department. Electronic filing/uploading docs into HR database and ePersonnel files (work with vendor to organize and finish the project). Maintain the Firm’s e-Bulletin Board, postings to the HR Intranet pages and the ADP HR Portal pages. Online research re all kinds of topics as needed. Update/maintain the firm’s monthly calendar of events and annual payroll calendar. Assist with performance evaluation spreadsheets and processes. Draft and/or Finalize Power Point Presentations. Paper filing and HR file room maintenance. Prepare EE Termination paperwork and files, and help with separations on the day of special information audit projects as needed. Assist with Firm Events. track and prepare EE longevity activities. Help plan and set up meetings and training meetings. Assist with keeping federal and state posters updated. Learn Smart Benefits (transportation benefit) monthly activities and trouble-shooting. College degree preferred, 2-3 years of administrative support is needed. Proficient knowledge and use of MS Word, Excel, PowerPoint and other applicable software applications are needed. Excellent verbal and written communication skills are needed.

Company info

Cindy Jackson
Oblon, McClelland, Maier & Neustadt, L.L.P.
1940 Duke Street
Alexandria, VA 22314
Fax: 703-413-2220


"A firm that has not figured out what it wants to be, yet"

Current Employee - Reviewed on July 28, 2017

Working conditions are quite good at this firm. Be prepared for sudden changes in management or a completely different work assignment from time to time.

Pros : The best thing about working here is the great support you will get from the lower level staff as well as the top management. All members of this firm want you to succeed and that is very welcoming.
Cons : The firm has experienced staff turnover which means a reduction and overhaul in its practice areas. The firm may not be seeking to expand in your area of expertise, or they may be downsizing.
Current or former employee? : Current Employee

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