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Years of Experience
Date Last Verified
Legal Assistant The candidate provides assistance and support to the corporate counsel and support staff of the Law Department in its day-to-day operations. Performs specialized legal administrative duties of a highly confidential and time sensitive nature, and exercises independent judgment, as necessary. Handles overall administrative duties in the Law Department including: Sorts, opens, logs and distributes incoming law department mail (including mail, faxes or emails) to Law Department employees. Processes misdirected mail from both internal and externals sources. Determines the relevance of misdirected communications and facilitates responses by the appropriate internal departments; or forwards time- sensitive information (i.e. lawsuits, subpoenas) back to the originator. Schedules conference rooms, coordinates meetings and conference calls. Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products. Ensures office equipment is operational by completing preventive maintenance requirements; and continuously following up on repair requests. Receives, identifies, records and distributes law suits, subpoenas, tax levies, garnishments and other legal orders; routing them to the appropriate areas of the company for response and implementation while maintaining several tracking logs for each incoming document. Acts as initial point of contact for Insurance Departments and other outside regulatory agencies. Acts as liaison between Deputy General Counsel and multiple departments and related subsidiaries. This role includes to: Reviewing, researching, verifying, and routing correspondence, reports and legal documents; Determining which matters can be handled independently and further making recommendations on issues requiring the attention of the, Senior Vice President and General Counsel, Vice President and Deputy General Counsel, the Assistant General Counsel or the Sr. Corporate Paralegal. Prepares correspondence, legal documents and responses to inquiries to various regulatory agencies including insurance departments and law firms. Performs administrative duties throughout the Law Department which include legal, sensitive and highly confidential matters. Provides support to the Assistant General Counsel with bankruptcy matters: Prepares files, documents and gathers information on all policyholders and claimants who have declared bankruptcy for attorneyâ€™s assessment of funds recovery. Maintains review system for consumer complaint response and ensures that the operational areas provide timely responses to consumer complaints. Receives, monitors, documents and distributes all state Insurance Department (and other regulatory requests including those from individual Secretaries of State, Tax Departments and Financial regulators) consumer complaint inquiries. Responds to Insurance Department queries relating to complaint jurisdiction. Tracks multiple deadlines to assure that the company response time complies with all state regulations. Responds to Insurance Department queries relating to complaint jurisdiction and policy holder information; generates quarterly complaint summary reports for company officers. Responds to inquiries from both internal and external auditors: Provides documentation in a timely and organized manner; following up on additional requests as needed. Oversees state insurance department lost policy search function, including recording inquiries, ascertaining pertinent information, and responding within prescribed deadlines. Interfaces with the customer service department and outside administrators to gather any policy information that may be relevant. Efficiently creates, manages and maintains an extensive legal filing system which requires: preserving the original corporate documents of the company in both paper and electronic format; and Organizes consumer complaints, intercompany and vendor contracts and responses to regulatory requests.Provides back-up to the Compliance Department during regular intervals on the OFAC (Office of Foreign Assets Control) system which identifies potential security risks prior to the payment on checks. The process is highly time-sensitive and includes working knowledge of the Bridger Insight software, the ability to differentiate between legitimate risk and false positives and verify all suspicious activity prior to providing clearance to the Accounts Payable Department. Processes invoices for payment on behalf of the Law Department. Assumes additional responsibilities as needed. High school diploma or equivalent is essential. Must have 5+ years of legal administrative experience. Must effectively interact with a diverse community including, to employees of and its subsidiaries, claim representatives, attorneys, middle management and senior executives of and its subsidiaries as well as outside counsel, employees and regulators of State Insurance Departments and claimants.
Job Requisition ID: JR11983
Company infoHiring Coordinator