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Legal Staff Legal Secretary in San Francisco, CA

Stoel Rives LLP Jul 09,2019 Apr 23,2019 Location USA San Francisco CA
This job is expired...

Law Firm

Legal Staff

Litigation - General (consumer)

Min 3 yrs required

Profile

Litigation Practice Assistant The candidate will assist with the litigation and energy practice groups. Will assist on legal Document Preparation and Filing Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks. Word Processing Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison. Timekeeping and Billing Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests. Client Service Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts. Teamwork Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings. File and Document Management Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website. Other Administrative Support Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc. Must have technical Knowledge. Must accurately type 60+ wpm. Must have proficiency in Microsoft Office suite. Experience with law firm software, such as iManage, Adobe Acrobat, Chrome River, Carpe Diem, Paperless Proforma, Intapp, Meeting Room Manager, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred. High school diploma or GED equivalent required. Must have 3 years of experience providing legal administrative support, preferably in the area of litigation and/or labor and employment law. Must have Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of 1 year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.

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