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Years of Experience
Administrative Assistant The candidate will assist with general administrative duties and day to day office operations. Prepares general correspondence, memos, and reports-of findings. Compiles job photographs, attachments, etc. for finished product. Proofreads reports for spelling, grammar, and layout. Responsible for accuracy and clarity of final product. Receives incoming job assignments, addresses all elements of job-sheet, and inputs assignment into company systems with accuracy. Reviews monthly proformas, seeks department headâ€™s approval, and returns proformas to Accounting. Ensures timely and accurate completion of invoices, billing and timesheets as related to each job. Maintains job-related files per company directives (hard copies, electronic, archived). Schedules and organizes activities such as meetings, travel accommodations, conferences, and other activities for all members of the department or business group. Sets up and maintains general office files, including accounting files, job files, vendor files, and other files related to the companyâ€™s business. Processes job and general expense reports, check requests, and third-party invoices. May answer phones and route calls to office personnel. Performs other duties as assigned.
Qualification and Experience
An Associateâ€™s level degree or higher desired. Paralegal or Legal Administrative Assistant background highly preferred. Should have 7 yearsâ€™ experience in an administrative capacity. Must have strong interpersonal skills and demonstrated poise, tact and diplomacy. Must be able to handle sensitive and confidential information. Must possess ability to understand departmental operations and procedures. Must be able to interact and communicate with individuals at all levels of the organization. Must have knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, and PowerPoint). Must possess excellent business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.
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