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Years of Experience
Date Last Verified
Legal Executive Assistant Responsibilities: Identifies administrative issues with potential impact to the operation of the supported professionals; recommends solutions and courses of action to deal with issues. Composes important and confidential correspondence and documents requiring a broad knowledge of department operations, policies, procedures, and regulations. Actively participates in the meetings and the facilitation of reporting and follow-up across the attendees as required. Responsible for collecting the materials, scheduling reviews and producing reports for scheduled Board, Committee and Working Group meetings, as assigned. Establishes and maintains confidential and non-confidential files and records. Prepares various reports that involve gathering data, summarizing information, and compiling into appropriate format for the supported executives. Schedules and coordinates on-site and off-site meetings and conferences. Arranges agenda and registers attendees. Makes travel arrangements as required. Assists the Event Coordinator/Board Liaison and provides back-up as needed for Board meetings. Exercises diplomacy and good communication skills in receiving visitors and telephone inquiries. Supplies information that requires knowledge of functional organization and procedures. Serves as an information resource regarding critical policies and procedures. Provides recommendations for changes in policies or procedures to improve efficiency and cost effectiveness of office operations. Recommends improvements in work flow and procedures as appropriate. Provides back-up to other administrative roles on occasion when service volumes dictate a need. Provides administrative support, including ordering office supplies and support of the Board Portal and other SharePoint activities as required. Assists in the process to contact vendors for the purpose of verifying information and/or responding to inquiries. Assists in the process to maintain documents, files and records (e.g. bids, purchase orders, vender files, etc.) for the purpose of providing up-to-date reference and audit trail for compliance. Assist the compilation of invoices from suppliers, assigns GL codes and descriptions, obtains approvals, and coordinates with Accounts Payable to ensure timely payment of suppliers. Prepares miscellaneous presentations for the Board and other purposes. Registration assistance for FHLB Conferences using Constant Contact Posting of various committee materials to FHFA and Bank web sites.
Qualification and Experience
Requirements: 5+ years’ experience as an assistant to senior management in a position requiring tact, poise, direct telephone contacts, and ability to work with highly confidential material. Legal Department or law firm experience preferred. Banking or other equivalent business experience a plus. Experience with electronic records portals such as BoardVantage a plus. Knowledge of legal concepts as well as basic technology, written and verbal ability at a level normally acquired through completion of a bachelor’s/associate degree in business administration, liberal arts with an emphasis in English, or a related discipline. Must possess exceptional organizational skills, the ability to prioritize, and be detail- oriented. Typing speed of 60-65 WPM with a high degree of accuracy and proficiency using Microsoft Word. Proficient in Microsoft Excel and PowerPoint. Excellent written and oral communication skills. Must not have been convicted of any civil or criminal charge that would suggest a risk to Bank security.
Requisition ID: 1372
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