Job Details

Legal Office Assistant 2

Company name

Spokane County Washington

Organization Type

Government

Job Type

Legal Staff

Date Last Verified

Feb 05, 2020

Valid Through

May 20, 2020

Posted on

Nov 30, 2019

Min Salary/Max Salary

USD 14 to 19 Hourly

Location

Spokane, WA, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Litigation >> Litigation - General/Commercial
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Profile

Legal Office Assistant 2 - Prosecutor's
The candidate performs varied legal support work for attorneys, judges, court commissioners and other judicial officials. Positions in this classification are generally responsible for word processing of standard legal documents, public contact involving communicating legal information and responding to questions, reading mail and composing responses and other routine clerical support work in a legal office environment. Performs counter and/or phone work providing information to the public that requires limited interpretation of established policies and procedures; provides attorneys, judicial officers and other interested parties information regarding the status of cases and legal procedures while maintaining security and confidentiality. Prepares reports requiring the extraction of database information using established policies and procedures. Creates and maintains files by extracting information from local and state databases; enters new client/defendant and other information into computer database, orders client/defendant records and documentation, extracts information from files; and
prepares standard legal forms. Responsible for closing, storage and/or destruction of files. Using considerable skill in word processing, spreadsheet and presentation applications, generates routine and moderately complex legal documents such as briefs, motions, legal pleadings, appointment letters and other routine correspondence, reports and memorandum with minimal instruction and in support of assigned attorney(s), judicial officers or managers; secures appropriate signatures, case numbers and authorizations and mails or routes as designated. May prepare responses to legal correspondence either from dictation or oral instruction; obtain required signatures and mail or route as designated. Responds to questions and provides answers to parties regarding case status in accordance with regulations on public records and confidentiality. Monitors custody status of defendants on a daily basis. May determine eligibility for first appearance. Responds to discovery requests from opposing counsel per statutory time limits. Provides appropriate documentation per statute and court rules. Upon instruction, may contact other attorneys and parties to legal actions to obtain or relay technical information related to the case. May interact with other county and outside agencies. May schedule meetings and appointments, arranges meals, travel and accommodations. May collect information in accordance from defendants in accordance with departmental policy and procedures. Assists in caseload management and monitoring of case plans. Reviews reports for timeliness, accuracy and validity to ensure full compliance. May assist other staff in cashiering duties to provide internal controls for routine financial transactions. May provide dockets or calendars for review, as well as support in a courtroom setting. Performs other related work as assigned.

Qualification and Experience

The candidate should have High school diploma or equivalent and 1 year of experience equivalent to a Legal Assistant 1. A comparable amount of legal assistant, paralegal or related coursework may be substituted for up to six months of the required experience. Must have knowledge of: legal terminology, legal and regulatory requirements, procedures and standard content of documents (including document formatting per court rules) and records as required by the position; general legal office practices and procedures; business English, grammar, punctuation, and spelling; word processing, database and presentation applications, including the knowledge of macros; the operation of general office equipment such as copiers, faxes, telephones, personal computers. Should have ability to accurately keyboard a minimum of 50 words per minute; deal appropriately with sensitive and/or potentially volatile situations; resolve conflict and problem solve using confidentiality, discretion, patience, empathy and professionalism; understand and apply legal guidelines and regulations to varied operational requirements; prepare legal documents and correspondence using appropriate formatting, terminology and references; maintain confidentiality; establish and maintain effective working relationships with co-workers, public officials, and the general public; accurately complete work within established timeframes; communicate effectively both orally and in writing; adhere to prescribed office routines, policies, procedures and directions; maintain a professional personal appearance and courteous attitude toward the public and fellow employees. Must be skilled in in the use of personal computers and software related to the position.

Additional info

Position #19-00316.

Company info

Hiring Coordinator
Spokane County Washington
1116 W Broadway
Spokane, WA 99260