Job Details

Legal Secretary

Company name

City of Tucson Attorney's Office

Organization Type

Government

Job Type

Legal Staff

Valid Through

Nov 27,2019

Posted on

Aug 14,2019

Min Salary/Max Salary

USD 15 to 26 Annually

Years of Experience

Min 2 yrs required

Location

Tucson, AZ, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Labor & Employment >> Labor & Employment
Real Estate >> Real Estate
  Employer Sponsored Job (Free to apply to)
 
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Profile

Legal Secretary
The candidate provides legal secretary support to attorneys who, in turn, support city departments. Will include real estate actions such as eminent domain, leases and sale/purchase of real property. Prepares and reviews agenda items for the Mayor and Council. Other essential duties include: Formatting, proofing and filing pleadings with the courts. Preparing correspondence and proofing documents. Maintaining files and data in legal matter management software. General office tasks and other duties as assigned. Maintains the docket by pulling files for daily settings, scheduling appointments and cases, notifying attorneys and related parties of pertinent information, completing and distributing paperwork, notarizing affidavits, preparing reports, locating witnesses and preparing docket sheets. Prepares legal documents by entering the required data, reading the charges and offenses, verifying accuracy, notarizing various legal and court documents, preparing indictments and subpoenas, and distributing copies. Provides administrative support by assisting clients and visitors, answering and directing phone calls, maintaining office supplies, contacting vendors regarding office needs, drafting correspondence, and assisting court personnel as needed. Performs payroll clerk responsibilities by assisting with office management, collecting time cards, entering time record data into mainframe, creating reports, and processing payroll records as needed. Performs related duties by preparing budget statistics, verifying expenditures, answering phones, court runs, maintaining database files, maintaining consumer fraud files and records, reviewing files for retention periods, keeping account records, setting up notification cases, maintaining personnel records, scheduling, video taping depositions, and providing back up assistance to other secretaries as required. Must have 2+ years of administrative support and handling of confidential information. Strong experience in real estate law and employment matters is preferred. Experience with filing documents in State and Federal Courts is preferred. Experience with legal matter management software is preferred.


Deadline: 8/19/2019.

Additional info

Recruitment #1908-0134-001

Company info

Erin Gallego
City of Tucson Attorney's Office
City of Tucson Employment Center
10 E. Broadway , First Floor
Tucson, AZ 85701

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