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Organization TypePublic Interest
Years of Experience
ProfileSenior Legal Assistant (Senior Archives Assistant), G7 Responsibilities: Under the direct supervision of the Special Assistant to the Under-Secretary-General of Office of Legal Affairs, will be responsible for the following duties: Manage the office Registry and classify documentation into categories for quick retrieval from Dt-search data base. Establish a work plan for the practical implementation of the electronic records and archives management system. Review periodically, the contents of files and select material to be discarded or centrally archived. Advise legal officers of the transfer and/or disposal of their records, ensure retention schedules are applied, and that registration and physical aspects of storage transfers meet established standards. Make recommendations for the formulation of the office's policies and procedures relating to the records management and archives. Participate in the evaluation and testing of document management applications. Conduct research for Legal Officers, including searching for precedents whether in the office files, databases or elsewhere. Review and analyze incoming material and assign appropriate file classification, incorporate new data into a computerized index and establish new file categories as needed. Manage, on an ongoing basis, paper-based and electronic documents, including their integration into the automated United Nations information system and conduct regular data quality control checks on bibliographic data. Assist the Legal Officer in compiling Legal Opinions for the Juridical Year book. Conduct training sessions on Records Management and Archival procedures, for review and new incoming staff and interns. Assist in the administration of the Unit and supervision of junior General Service Staff.
Qualification and Experience
Qualifications: High School Diploma or equivalent. 10+ years of experience in paralegal, conference servicing, research work or related area is required. Experience in the field of archives and records management is required. Experience in supervising the work of junior support staff is desirable. Experience in designing classification systems for information retrieval and adaptation into optical and digital form to meet the needs of the digital age is desirable. English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official language is desirable. Knowledge of organizational legal framework, relevant legal processes, procedures and terminology for review, examination, preparation and processing of legal documents. Ability to conduct research using diverse legal research sources (including electronic sources on the internet, intranet and other data bases). Ability to review and synthesize information and present findings and recommendations in a required format. Knowledge of information management, classification and retrieval systems. Ability to classify and index materials in an orderly and easily understood manner that is responsive to user demands. Ability to show tact and discretion in dealing with high-ranking officials and with confidential matters and materials. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Deadline: 12 December 2017
Job Opening Number: 17-Legal Affairs-OLA-87987-R-New York (O)