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Assistant - Administrative III The candidate will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, distributing incoming and outgoing mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects. Provide administrative support to Senior Lawyers with an extremely heavy case load. Answer multiple phone lines as well as provide back-up support for other administrative staff. Monitor email communications and maintain attorneysâ€™ calendars; schedule events, travel arrangements and departmental meetings; and arrange conference calls, meeting facilities and catering. Prepare formal correspondence, routine documents, and presentations given minimal direction. Prepare spreadsheets, presentations, and interoffice correspondence including copies. Accurately and punctually prepare, file, and track complex regulatory filings and legal documents in compliance with applicable requirements. Handle multiple assignments, work within deadlines, and maintain confidentiality of department and Company information. Maintain well-organized and detailed filing system and support compliance with applicable record retention policies. Process expense reports and input employee worked hours into payroll system. Communication with internal and external business contacts/consultants and maintain contact lists. Coordination with executive and senior administrative staff to handle requests and queries from supervisors and/or managers. Assignments may involve overtime hours. Regular attendance is essential; working remotely is not possible. Provide general support to visitors. Various additional duties or assignments requested by senior management. Must have 4+ years legal administrative, secretarial, or paralegal experience. Any certificates, licenses, etc. required.
Req ID: 78563
Company infoHiring Coordinator