Legal Secretary – Litigation

Min 1 yrs required

Full-time

No

Legal Secretary – Litigation
Responsibilities: Performs secretarial and clerical duties. Creates and maintains files, keeps records and prepares reports as requested. Trial preparation and processes mail daily. Create and format pleading table of authorities and table of contents. Prepare and perfect documents for court filing; files and effects notice as required, including electronic court filings in Federal and State courts. Handles phone calls for attorneys. Responds to and generates email messages. Transcribes from dictation. Drafts routine correspondence and documents on own initiative for approval by attorneys. Schedules appointments, depositions and other events. Receives clients arriving for appointments (including beverages). Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments. Enters attorneys’ time electronically. Makes travel arrangements, hotel reservations and continuing education registrations for attorneys. Performs conflicts checks. Opens New Client/Matters in accordance with firm procedure. Performs other duties as required.

Qualification and Experience Qualifications: Experience working with document management systems (comparable to OpenText eDocs, formerly known as Hummingbird DM); Document comparison software (compareDocs or Workshare); Document formatting software (Litera Innova); Time Entry software; Electronic Calendaring and Docketing (Compulaw); PDF Editing software (comparable to Foxit or Adobe); and Scanning/OCR software. Proficiency knowledge of State and Federal Rules of Court and California Code of Civil Procedure. Proficiency knowledge of Court E-filing requirements. Proficiency in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint. Familiarity with Court, Secretary of State and County Recorder filing procedures and requirements. Familiarity with law library.

Legal