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Government
Legal Staff
Government and Government Relations
Part-time Temporary Administrative Assistant II The candidate performs varied clerical, technical, specialized or difficult administrative support work; may use database, word processing or spreadsheet software programs and other applications; reviews, analyzes and processes legal documents, property records, and forms; conducts transactions with the public and other employees requiring interpretation of laws, procedures, policies, and rules; may enter data directly into computer systems; may work on affidavits, registrations, nominating petitions, and campaign statements; may accept, review and process documentation filed for legal recordation; compiles, reviews or prepares and edits materials for reports, statements and records; may compose and present various statistical reports, correspondence and documents; answers inquiries relating to departmental or County policies and procedures; performs computations for fines, bills, vouchers and claims; may post and balance source documents to journals and ledgers; gathers data; prepares and/or transcribes a variety of reports within established guidelines; may transcribe from dictating equipment; performs reception and administrative support activities which include assisting customers to gain access to departmental services; answers telephones, screens and directs calls, and refers to appropriate individuals; and does other related work as assigned. Candidates, under supervision, are expected to perform all of the above; plus, perform the more difficult, complex and technical work; demonstrate proficiency in all aspects of the unit assignment; use independent decision making skills to analyze and resolve non-routine problems; to perform assignments without specific instructions or direct supervision.
Qualification and Experience
The candidate should have graduated from high school or have a GED certificate at the time of employment. Possession of either a Certificate of Proficiency in secretarial, clerical, or library studies or possession of a paralegal certificate from an accredited institution will substitute for up to 1 year of the general clerical experience. Must have 1 year of experience performing duties comparable to Administrative Assistant I OR 2 years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience. Should have knowledge of: appropriate desk and telephone etiquette; basic oral and written communications skills; basic math; and basic keyboard techniques; modern office practices and procedures; correct English usage, grammar, punctuation and spelling; proper use of common office machines; automated office equipment; letter and report styles and formats; departmental organization; basic rules, regulations, policies and procedures in the assigned unit; the functions of specialized computer systems; performance standards for their assignment; and complex or technical functions, laws, rules, regulations, policies and procedures relating to assigned unit. Must have ability to: learn to perform clerical functions such as typing, filing, distributing mail; follow oral and written instructions; deal with the public tactfully and courteously; establish and maintain effective working relationships; maintain a calm, professional demeanor; communicate effectively with others from diverse socioeconomic and cultural backgrounds; communicate verbally and in writing in a clear and professional manner; maintain accurate records; grasp new concepts and learn new tasks quickly; make basic mathematic calculations, properly utilize modern office equipment; make decisions regarding basic procedural matters without immediate supervision; understand complex rules and regulations and apply them in situations including those requiring the highest standards of confidentiality; prioritize multiple assignments to meet deadlines; work independently with minimal supervision; recognize priorities and act with initiative; interpret and apply laws, rules, and written instructions in specific situations; keep complex records and/or statistics; and analyze and make recommendations based on good judgment, standard practices, policies, and established procedures.
Job Number: 0417KS-02201-01
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