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Years of Experience
Date Last Verified
Judicial Assistant - Circuit Court Duties: The candidate will be responsible work performing a variety of administrative and secretarial duties in managing the office of a Circuit Court Judge. Will be responsible for administrative, secretarial and clerical tasks of high responsibility. Work involves displaying initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities, neatness and organizational skills, and a strong work ethic. Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds. Prepares and manages the Judgeâ€™s court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; assists attorneys with procedures on filing motions and hearing dates. Provides organizational support for the judgeâ€™s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters. Reviews case files for accuracy, format compliance and completeness before scheduled hearings. Acts as the Judgeâ€™s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy. Screens telephone calls and visitors to the judgeâ€™s office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages. Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail; performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying. Composes and/or edits correspondence, memoranda, directives, notices, orders, reports, e-mails, and other documents observing strict confidentiality. Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers. Researches information on hearing dates for other agencies; prepares notices of hearings for cases set on the calendar by the judge. Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case-related issues. May conduct limited case law research using an electronic database such as Lexis-Nexis. Performs related work as required.
Qualification and Experience
Qualification: The candidate should have high School Diploma, or equivalent, 2+ years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field; and four years of responsible experience as a legal secretary or paralegal. Working knowledge of trial court rules and procedures is essential. Excellent legal secretary and administrative skill is essential.Excellent interpersonal skill is essential. Must have excellent computer software knowledge: MS Office, Mentis, ECourtesy, Criminal Justice Information System (CJIS), Odyssey, E-Filing, Office 365, Outlook, Mocha. Must have excellent typing skills. Thorough knowledge of business English, spelling and punctuation is essential. Bilingual English/Spanish is preferred.
Deadline: 31 July, 2018
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