Litigation Practice Assistant (legal Assistant/secretary)

Full-time 2 views
Company Stoel Rives LLP Location San Diego, CA, United States

Law Firm

Legal Staff

Min 5 yrs required


Jun 21, 2022

Oct 04, 2022

May 03, 2022


Litigation Practice Assistant (Legal Assistant/Secretary)
The candidate will prepare template/shell pleadings, contracts, and other legal documents; coordinate document production; revise, finalize, file and serve documents with courts and agencies; and coordinate preparation of attorney and court working notebooks. Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages; and compare documents using document comparison software and produce redline comparison. Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests. Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts. Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings. Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website. Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; prepare PowerPoint presentations; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; Continuing Legal Education (CLE) credit reporting; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.. Other duties as assigned. High school diploma or GED equivalent degree is required. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of 1+ years of work experience is required. Should have 5+ years of experience providing legal administrative support, preferably in the areas of litigation, environmental and/or employment law. Experience with law firm software, such as iManage, Adobe Acrobat, Chrome River, Carpe Diem, Paperless Proforma, Intapp, Meeting Room Manager, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred. Electronic court filing experience is required. Federal Energy Regulation Commission filing experience is preferred. Typing skills of 50+ WPM is required.

Company info

Hiring Coordinator
Stoel Rives LLP
12707 High Bluff Drive
Suite 200
San Diego, CA 92130

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