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Years of Experience
Date Last Verified
Deputy Clerk III (41-1045) Duties The candidate will receive complaints, citations, and indictments; set up case files, enter computer data, and issue process in the form of summons, warrants, and orders to show cause; accept petitions to revoke probation, dismissals, and motions; verify documents for proper form and distribution; make computer data entries. Will receive confidential pre-sentence reports from adult probation; monitor criminal cases to ensure steps are taken in a timely manner; prepare and distribute criminal judgments and attorney fee judgments. Prepare, monitor and quash warrants, summons, and orders to show cause; recall warrants immediately as directed by responsible party. Verify delinquent fines; issue and file writs of execution to Attorney General's Office and City of Sitka; review pending criminal cases report on a monthly basis and ensure cases are closed properly. Receive minor offense citations and enter into CourtView. Prepare courtrooms for hearings; test equipment for compliance with quality control standards; identify damaged/malfunctioning equipment. Set up, monitor, and adjust recording to maximize sound recording; ensure that case files are available and complete; ensure that ample supplies are available. Maintain a good working knowledge of all types of court proceedings and keep current on policies and procedures; work closely with local and out of town judicial officers, attorneys, and agencies to ensure that court calendar runs smoothly. Ensure that court hearings are on time; call court to order; keep accurate log notes; administer oaths to witnesses and interpreters; schedule future hearing dates with judicial officer and parties; receive and mark exhibits. Draw juror names; swear in jurors and bailiff; manage jury in absence of bailiff; complete and distribute paperwork as necessary. After court, calendar necessary hearings; prepare, distribute and process paperwork including bail exoneration, court orders, third-party release forms, and court-ordered dismissals. Receive new civil, criminal, probate and juvenile files; verify their completeness and accept fees as appropriate; accept fines, restitution payments, bail and other revenue and trustIssue computerized receipts, ensuring appropriate accounts have been credited. Greet customers, answer inquiries, provide court forms and direct customers to additional resources; perform notary services. Assist civil/jury clerk when requested; receive and open new complaints, process case files and enter information; duplicate CD's and microfilm copies as requested.
Qualification and Experience
Qualification The candidate should have experience dealing with high-priority, confidential, or sensitive information with tact and diplomacy. Experience utilizing case management software for data entry, information, or reporting is essential. Graduation from high school or completion of a General Education Development (GED) certificate and 1+ year of office clerical experience and the ability to type 40 words per minute (net). Additional office clerical work experience is substitute for the high school diploma or GED certificate on a month-for-month basis. Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college is substitute for the year of required office clerical experience. Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills is substitute for the required office clerical experience on a month-for-month basis.
Deadline: 19 March 2018
Job Code: 17222 Send professional cover letter, completed per the instructions, Post-secondary transcripts, if using education to meet minimum qualifications, Typing certification dated within one year showing a typing speed of at least 40 words per minut
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