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Senior Court Clerk The candidate will perform advanced court clerical work within the Minnesota State Court System. Work may involve responsibility for a specific area of court case processing or for performing a variety of advanced clerical functions in multiple divisions, which may require the application of independent judgment and the interpretation of policies and procedures based on training and knowledge gained through experience on the job. Performs court clerical work involved in processing multiple case areas such as criminal, traffic, juvenile and probate. Reviews documents to determine accurate security level code, imaging documents to the file, working within the eFile and eServe queue to initiate and file documents. Reviews legal documents for completeness, adequacy, accuracy and compliance with rules. Determines proper routing of complaints, petitions, and other filings; notifies parties. Performs receipting function for case initiations, certified copies and fine payments. May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on case status and court records, and giving assistance with the processing of applications and documents; and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings. Types or generates from the computer, notices,executions, correspondence, court calendars, orders, etc.; reviews for accuracy and completeness. Enters on computer system, required permanent record information such as case events, bail information, case activity, dispositions, sentencing, orders for protection or harassment restraining orders. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable. Performs telephone and counter work; answers/responds to incoming phone calls; responds to questions/inquiries regarding court procedures; processes passport applications; manages court records. Assures completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements. Performs courtroom clerical duties; prepares case files and forms for court; checks people in and calls the calendar; swears in witnesses; takes court minutes and/or may operate electronic recorder to record dispositions; sets court dates for next appearance; arranges and organizes the docket, notes continuances, makes minute and docket entries to reflect case progress; updates cases and prepares judge orders. May participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters; sends out notices; contacts attorneys and parties concerning rescheduling; makes appropriate record entries. Reviews MNCIS case exception or related operational reports and implements appropriate corrective actions. Should have completed Graduation from high school or vocational school and experience as a court clerk or in a legal field. Criminal Justice, Paralegal or Legal secretarial degree is preferred. Considerable knowledge of court procedures and policies, laws and legal factors pertaining to the court is desired. Knowledge of MNCIS and efiling documents is preferred. Closing Date: 03/25/18 04:30 PM.
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