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ProfileLos Angeles office of our client seeks managing attorney / national docket counsel preferably with 2-4 years of litigation experience. The candidate will work under the general direction of the Senior Director of Compliance & Information Governance, and according to established Firm policies and procedures, will exercise discretion and independent judgment in facilitating actions required for calendaring, docketing and Case Management/Electronic Case Filing (CM/ECF). Responsible for providing day-to-day management of the activities of all staff members in the Docket Department, monitoring information entered into the Firm Docketing systems and providing Docketing systems and general litigation support. Maintain a direct line of communication to the Senior Director of Compliance & Information Governance on all substantive issues and provide administrative reports on specific activities. Directly supervise and fully manage the Regional Docket Coordinators and Intellectual Property docket staff and all docket related services, including all calendaring and docketing in the litigation and intellectual property docket systems. Process new cases expeditiously and provide timely information to the Conflicts Department. Audit Docket entries placed in the Docket database for accuracy. Maintain a thorough working knowledge and ensure the proper maintenance and integrity of the Docket Department database as it relates to day-to-day work production. Conduct staff meetings and training sessions where appropriate. In conjunction with the Senior Director of Compliance & Information Governance, create and maintain acceptable standards of professionalism for staff members and promote same to everyone utilizing the services of the Docket Department. Ensure exceptional client service levels are achieved in delivery of services to secretaries, paralegals, attorneys, and vendors. Ensure consistent application of Firm policy and adherence to risk management guidelines, as defined by the Firm’s legal malpractice carrier, to minimize potential malpractice exposure. Ensure suitability of legal documents for filing and for conformance with applicable federal, state and local court rules. Assist attorneys in the handling of complex litigation. Meet with attorneys on special or large volume cases to determine how information will be entered into the Docket system. Maintain up-to-date knowledge of the Federal Rules of Civil Procedure as well as state and local rules of the courts for the firm’s primary jurisdictions. Research and locate current rules pertaining to other jurisdictions on an as needed basis. Communicate to attorneys information regarding rule changes and/or changes in court procedures. Draft appropriate memoranda and distribute to case team. Perform on-going review of the automated court rule sets as provided by our vendor to ensure that they reflect accurate date calculations so that filing deadlines and critical dates are not missed. For each case being monitored, identify the correct rule set to be used in the calendaring system. Maintain knowledge base of e-filing requirements and procedures for all Federal courts and those State and Local courts where Attorneys request e-filing assistance. Provide assistance and advice to attorneys and staff concerning electronic case filing issues. Monitor daily receipts of all CM/ECF to ensure that events are timely posted on attorney and Firm calendars. Answer civil and criminal procedural questions posed by attorneys, as needed. Oversee the intellectual property docketing function and staff. Monitor the creation of patent prosecution and trademark application renewal dates in the CPI system and provide procedural guidance to staff, as required. Supervise the staff to ensure appropriate Docket system reminders are set electronically and/or paper based reports are distributed to attorney and staff. Approve all client chargebacks for case filings, photocopies or other court related fees, including sign-off and coding of vendor invoices and credit card reimbursement requests. Periodic review of case status (i.e. active or closed). Create and distribute reports to attorneys, obtain information and update database. Mentor and train litigation associates and docket personnel on court rules and procedures. Provide training on how to draft and file various types of litigation documents. Work with the Firm's Attorney Development Department to conduct in-house training (obtain continuing legal education credit, where applicable) on topics that relate to risk management, loss prevention, and Firm policy for the Docket Department. Provide training on the Docket system, court rules and filing procedures to legal and support staff. Work with the Senior Director of Compliance & Information Governance to implement procedures for systems, and services to ensure continual enhancements, cost reductions, and organizational consistency with Firm policy. Recommend changes in procedures to improve efficiency and effectiveness of the Department. Participate in meetings and discussions with other Firm office locations as related to Docket policy and procedure. Provide assistance with implementation of new technology and procedures affecting the Firm. Supervise staff and participate in the testing of docketing system improvements, enhancements and new applications. Participate in the selection of and training on future calendaring technologies. Attend all departmental or administrative meetings and/or conferences to obtain a “full-range” knowledge of the operation of the Firm. Assist with special projects as requested by General Counsel, Local Managing Partners, Department Heads and Senior Director of Compliance & Information Governance. Participate in professional organizations that promote the on-going education of Federal, State and Local rule changes, and U.S. Patent and Trademark Office practices and procedures. Prepare and distribute announcements regarding same to local attorneys and legal support staff. Maintain departmental attendance records. Monitor and review daily timesheets of Docket Department staff. Monitor unscheduled absences and identify excessive absenteeism trends. Consult with HR to determine proper disciplinary action, if necessary. Provide back-up responsibilities for the Docket Department in the absence of the Docket Coordinators and Assistants. Directly manages and supervises employees and is responsible for their overall direction, coordination, and evaluation. Carries out supervisory responsibilities in accordance with Firm policies and applicable laws. Responsibilities include interviewing; training; scheduling, monitoring, and approving overtime; planning, assigning, and directing work; budgeting; appraising performance through employee evaluations; rewarding and disciplining employees; addressing complaints and resolving problems; making recommendations for hiring, promotion, compensation, bonus amounts, and termination. Should be fully licensed attorney in CA. Should have strong knowledge of Federal, State and Local court rules required, including expertise in Case Management/Electronic Case Filing (CM/ECF) procedures. Managerial experience in the docket department of a large law firm is a plus. Computer proficient with working knowledge and understanding of Docket databases (i.e. ALN/eDockets, CompuLaw, CPI), Internet Explorer, Outlook, and MS Word preferred. Ability to learn and utilize specific internal or third-party Docket Department software, Working knowledge of PACER for electronic filing and research is required. Mastery of applicable docketing/calendaring procedures are essential. Should have possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret and analyze source data, prepare correspondence and documentation, and proofread material for grammatical, typographical and spelling errors, and perform Docket file maintenance.
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