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Administrative Assistant The candidate indexes and maintains the office record keeping system for legislative requests. Keeps legislative requests and other projects on schedule. Performs administrative and office support activities for Director, Deputy Director and other attorneys. Coordinates workflow of office; follows established rules and procedures in responding to requests and redirecting items to other attorneys. Answers and efficiently routes all in-coming telephone calls, screens visitors. Sorts and distributes mail and other correspondences. Schedules appointments, arranges meetings and sets-up meeting space appropriately, Proofreads documents and assists in creating and/or distributing materials for presentations. Coordinates activities of office with various agency commissioners, administrations of the city, state and federal government. Other responsibilities as may be designated by the Director. Should possess any combination of education, training and experience, which demonstrates the ability to perform the duties as described; increasingly responsible administrative and legal office management experience, preferably in a public agency; coursework in legal assisting or paralegal is desirable. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision is needed. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook is essential. Experience with MS SharePoint is a plus. Excellent organizational and interpersonal skills is needed. Notary public or Certified Administrative Professional certification is a plus. Certification or experience as an Indexer a plus.
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