Job Details

Office Manager

Company name

Conservation Law Foundation

Organization Type

Public Interest

Job Type

Legal Staff

Years of Experience

3-5 yrs required

Location

Concord, NH

Date Last Verified

Apr 19,2018

Posted on

Mar 29,2018
Practice Area
Public Interest Law >> Public Interest Law
  Employer Sponsored Job (Free to apply to)
 
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Profile

Office Manager The candidate will provide executive assistance to the Advocacy Center Director (ACD) and administrative support. Will manage all front desk operations, including reception. Manage and address building maintenance issues as they arise. Manage incoming and outgoing mail. Work with IT manager to troubleshoot IT issues as they arise. Maintain the organization of electronic and paper documents. Maintain and improve the workplace and work style functionality. Maintain and implement systems to enhance efficiency. Participate in Office Manager meetings as needed and communicate Foundation policies to Office Staff. Act as liaison with internal and external Foundation contacts on behalf of ACD. Coordinate meetings and maintain ACD's calendar and contacts. Assist ACD with development actions, including donor tracking, scheduling meetings, correspondence, etc. Edit and prepare documents, including correspondence, fundraising materials and communications projects on behalf of ACD. Assist with the preparation, filing and maintenance of legal and administrative hearing documents. Plan travel arrangements. Track expenses. Assist advocates with tracking and reporting on various legislative initiatives of interest. Coordinate and submit required filings related to lobbying, Bar admissions, and continuing legal education. Provide Advisory Board support, including relationship management and assignment tracking. Coordinate meeting dates and logistics, preparation and distribution of minutes and other materials. Prepare and process credit card reports and expense reports for all office members. Process invoices and coordinate payment to outside vendors and contractors. Work closely with Finance staff to ensure Foundation internal control policies are followed. Work with ACD and Attorneys to recruit interns/externs from law schools nationwide. Track and process applicants for all office openings. Coordinate with HR Manager and Recruitment Coordinator for recruitment and policy related issues. Research individual donors, notes and giving histories in Foundation's donor database as needed. Assist ACD and Development department with grant application materials and budgets. Work with Development department to help coordinate special events, including guest list development and management, logistics, and attendance. Attend monthly meeting with ACD and Communications department and provide communications support, as needed, to provide clear, relevant messaging via a variety of media platforms.

Qualification and Experience

The candidate must have 3-5 years of professional work experience or equivalent; excellent knowledge of and demonstrated experience with general office procedures; excellent computer skills, including proficiency with MS Office Suite; excellent interpersonal, oral and written communication skills; knowledge of basic accounting/financial concepts; excellent organizational skills; prior law office experience; and a strong commitment to Foundation's mission. Experience in a nonprofit, public interest advocacy setting is a plus. Paralegal experience is a plus, especially proficiency with electronic case management systems.

Additional info

Send resume titled 'last name-first initial-resume'; detailed cover letter titled 'last name-first initial-resume'; and references titled 'last name-first initial-resume' with the subject line 'NH Office Manager'. No phone calls

Company info

Hiring Coordinator
Conservation Law Foundation
27 North Main Street
Concord, NH 03301-4930

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