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Contracts Specialist I The candidate will be responsible for: Ensuring all transactions processed are in compliance with state and federal requirements. Monitoring and reconciling all parts of the agency's reportable financial structure. Processing employee travel vouchers and vendor's invoices. Providing cash management to ensure petty cash availability, daily deposits, wire transfers, and local bank services. Processing legal services invoices to state agencies, boards and commissions. Administering agency timekeeping and billing systems. Preparing and submitting fiscal notes each biennium. Processing payroll including benefits and leave attendance. Preparing, submitting and processing purchases for the agency. Contract and procurement management. Performing as liaison with other state and federal government entities for financial matters. Will work as part of a team that is responsible for contract monitoring, reporting and administration for the entire AGO. The Contracts Specialist 1 serves as an agency resource and interacts with AGO staff, other agencies and vendors. Review, input and monitor a high volume of case-related contracts entered into by the Attorney General's Office to determine compliance with state and federal laws and regulations. Use critical thinking and good judgment to form conclusions and make decisions regarding contacts, including requests to modify standard contract language. Serve as main point of contact for contracts, amendments, terminations, and closeouts and complete these activities in a timely, professional, and accurate manner in accordance with established procedures and policies. Perform quality control activities. Track contracts in a central location and input contract data into the State's Enterprise Contracts Management System (ECMS). Product reports when requested by management, DES or other entities. Utilize Enterprise Reporting, Agency Financial Report System, ECMS, Washington Electronic Business Solutions, Excel, Word and other standard office software. Assist with developing and executing agency-wide training on contract management. Create and maintain agency-wide templates for contracts. Ensure that templates are available for use agency-wide and are updated when necessary. Response to, research, resolve and provide consultation regarding contract issues or concern, or interpretation of OFM and DES regulations, policies or procedures. Advise and assist division staff and outside entities on the contract processes from initiation to completion.
Qualification and Experience
The candidate must have the following qualifications:
For 1 level: Should have a Bachelor's degree and two years relevant professional experience. Additional professional experience may be substituted year-for-year for education.
For 3 level: Must have High School diploma or equivalent and four years of experience in a legal environment in support of an attorney, administrative law judge(s), review judge(s) or equivalent; or One year as a Legal Assistant 2; or A two-year degree in Legal Secretary Studies, Paralegal Studies or related field of study plus 2 years of legal office experience. A Bachelor's degree may substitute for the Legal Secretary or Paralegal degree is essential.
Job Number: 2018-05708. Send letter of interest, describing specific qualifications for the position; current resume detailing experience, education, and current salary.
Company infoJudith Vandergeest