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Years of Experience
Date Last Verified
Executive Legal Administrative Specialist Duties: Supports the Real Estate Closing team in all real estate closing activities. Types, proofreads, formats, edits and redlines correspondence, memoranda, agreements, forms and other legal and closing documents under time-sensitive deadlines. Converts both paper and electronic files to pdf format. Prints, emails and distributes documents and reports. Sets up and maintains files, both paper and electronic formats. Inputs closing information for closing charts and dash boards, and keeps track of legal fees on every deal. Schedules appointments, conference calls, meetings and presentations. Maintains calendars. Answers, screens and responds to phone calls. Makes travel arrangements and prepares expense reimbursements. Opens and routes mail and email. Sends out correspondence to third parties and attaches documents to emails. Maintains and tracks MCLE credits for VP and Closing Director. Assists in the preparation of the closing department budget and in processing closing group bills. Provides notary services as needed. Collaborates and supports other administrative staff within Real Estate Investments and provides back up support for leaders within the REI team. Prepares and maintains various presentations and reporting for the REI team. Typical tasks include email, calendar, and phone administration, travel planning, copy center projects, mail distribution, and supplies ordering for REI.
Qualification and Experience
Qualifications: Bachelor's or associate's degree. Paralegal certificate preferred. Notary license (although this may be obtained after hire date through the company). 3 years' experience working as a legal secretary for a major law firm. Real estate experience preferred. Expertise in Word, Excel, Powerpoint, Adobe, Sharepoint, and Outlook; expertise in redlining programs, document formatting tools, Word macros, internet research, document management and document depository systems such as Box. Must be professional, highly motivated, extremely detail-oriented, effective at multi-tasking and prioritizing, capable of following complex instructions, and good at communicating (both orally and in writing).
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