Job Details

Administrative Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Location

Matawan, NJ

Date Last Verified

Feb 11,2018

Posted on

Feb 10,2018
Practice Area
Litigation >> Litigation - General/Commercial
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Administrative Assistant Responsibilities: Case Manage data entry and continued maintenance of date integrity. File and maintain physical files and supporting documentation. Create, edit, print and distribute materials. Open or close records/cases; maintain any and all records as requested by supervisor. General administrative duties as needed (i.e. faxing, copying, typing, etc.) Schedule internal and client meetings, maintain calendars, coordinate team meetings, and schedule conference calls Meet assigned deadlines and communicate case progress/status/issues to supervisor. Follow up with client for outstanding documentation. Maintain client contact information. Update and manage status reports. Build knowledge of Firm and client processes. Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications (i.e. drafting and assembling non-immigrant and immigrant petitions and applications). Routine case monitoring (i.e. USCIS, DOL, NVC, etc.) Make travel arrangements and process travel and other business expenses Provide additional administrative support to the department.

Qualification and Experience

Requirements: Bachelor’s degree preferred. Demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional services environment. Excellent communication and interpersonal skills, and ability to communicate effectively at all levels in person, by phone and by email. Ability to effectively manage and prioritize multiple people and various tasks simultaneously. Skilled in a variety of technology tools, including Microsoft Office. Ability to anticipate situations and respond quickly and professionally Very strong organizational skills and excellent attention to detail. Extensive file and document management experience. Show interest in expanding knowledge and responsibilities in casework preparation. Demonstrate flexibility and initiative regarding assignments for self and team. Proven experience in handling multiple deliverables efficiently. Ability to provide information and respond to requests for assistance with courtesy and tact. Must be a team player as well as self-motivated and committed to excellence in the workplace.

Additional info

REQ-004907

Company info

Hiring Coordinator
Fragomen, Del Rey, Bernsen & Loewy, LLP.
90 Matawan Road
Matawan, NJ 07747

Review:

"Best Firm in the County"

Current Employee - Reviewed on December 18, 2017

Keep your head above water and you will be able to do well here. The law firm does their best to make sure you will succeed.

Pros : I've been working with Fragomen, Del Rey, Bernsen and Loewy, LLP for over 2 years now. The staff is absolutely wonderful and very helpful. They treat me like family.
Cons : There is a lot of cases and work to be done every single day. The workload is tough but it is still manageable.
Current or former employee? : Current Employee

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