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Organization TypeLaw Firm
Years of Experience
Date Last Verified
Legal Assistant The candidate will schedule/coordinate appointments, meetings, conference rooms, conference calls, meals with clients and all team members. Will maintain the calendars for all members of the team (i.e., calendar of travel, meetings and/or other commitments). Make travel arrangements, create travel itineraries, and change travel arrangements as needed. Maintain all team membersâ€™ contacts and client mailing lists. Keep team members updated on deadlines. Type, revise, and proofread documents. Prepare and edit correspondence and other documents from written and oral drafts; draft standard correspondence and email communications. Interface with firm clients through answering telephones, screening and placing calls, as well as monitoring and following up as needed. Complete conflict check forms for new clients. Open new client/matter numbers. Draft payment reminder letters to clients as well as prepare expense reimbursement forms and check requests for all team members. Assist with billing and invoices â€“ narratives/editing, & cover letters. Review to ensure consistency with client billing guidelines. Monitor CLE activity for attorneys. Proactively seek out and make use of internal and external resources. Manage incoming/outgoing mail for the entire team, including e-mail. Fax, e-mail, scan, copy, and distribute documents as required. Work with the Information Governance Department to properly archive and/or dispose files. Prepare, process, and verify invoices, bills, checks and receipts. Know and maintain current attorney travel preferences and traveler status, and other related information. Register team members for conferences as requested and coordinate travel and scheduling with others. Perform other duties as assigned.
Qualification and Experience
The candidate should have High School Diploma or GED Certificate. Should have 2+ years of administrative assistant or legal assistant experience. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint) is needed. Knowledge of Work Site is preferred. Knowledge of MS Office 2010 and Windows 7 is preferred. Ability to prioritize work from multiple attorneys/assignments simultaneously and successfully, many with tight deadlines are needed. Excellent oral communication skills, especially the use of good grammar is needed. Uses written communication that is technically sound, grammatically correct and without typographical errors are essential. Excellent skill set in regards to knowing proper formatting of general correspondence and composition of documents are needed. Excellent organizational skills are needed. Excellent attention to detail and strong proofreading skills are needed.
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