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Legal Assistant The candidate digests and follows Legal Team Best Practices. Inputs and updates Legal Files database with case, Court, task and calendaring information to ensure trial lawyers and management are prepared for, and meet all deadlines for, all discovery and Court events. Types pleadings, correspondence, memos, board resolutions, contracts, staff summaries and other legal documents. Schedules meetings/appointments, maintains diaries of deadlines and daily calendar for attorneys and/or managers within the Office of General Counsel. Routes and handles all correspondence and telephone inquiries. This responsibility requires a thorough knowledge of specific legal operations and procedures within the legal profession as well as the Authority. Assists in the creation and maintenance of departmental files (i.e. labeling physical file folders, creating/opening/maintaining electronic file folders, etc.). Communicates matters relevant to casework assigned with other departments within in the Authority and outside Agencies and Courts. Provides routine participation in the Case Management/Matter registration process at performance levels defined by the General Counsel and as required. Allows required processes implemented in the Office of General Counsel to complete the following: obtaining settlement drafts, payment of property damage claims, reserving monies for all litigated and non-litigated payments, and other processes as required. Keeps track of post-arbitration reports and Inspector General referrals for potential fraud. Creates reports for attorneys and/or managers within the Office of General Counsel. Performs other duties as directed by management as needed. High School Diploma or GED required and 3+ years of experience as a legal secretary/assistant required. Some post high-school or Associates Degree in Legal Studies or equivalent area is preferred. Expertise in the use of the Microsoft Office Suite including Word (Word test will be administered prior to interview), Outlook and PowerPoint is required. Skilled in typing with minimum typing speed at 45 words per minute (test administered prior to interview) is needed. Working knowledge of Legal Files or other legal database management systems required. Excellent verbal, written and interpersonal communication skills is required. Knowledge of legal practices and terminology required, in depth knowledge of insurance defense processes, court rules, court procedures and e-filing with the state and federal courts is preferred. Excellent interpersonal communication and writing skills (including grammar, punctuation, spelling and proofreading) is required. Must be organized and detail-oriented with the ability to work on multiple assignments simultaneously.
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