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Associate Contract Administrator The candidate will perform various contract duties in accordance with standard procedures, department policies and procedures, and maintain a general understanding of other departments functions. Will maintain and track contract documentation, and assist functional areas in the securing of underlying business documents (confidentiality/master contract agreements). Responsible for determining appropriate contracts based on a request, determining next steps in the review process, the maintenance of the contract tracking database, and for the timely notification of Management of specific contract expiration/renewal dates. Maintains all contracts in compliance with document retention policy. Maintains records, prepares forms, verifies information and resolves routine problems. Participates in the maintenance of computerized files for future reference. Participates in contract preparation. Maintains the file systems for document types such as master documents, project documents and notifications. Monitors all contracts through the process and initiates all follow up communications. Processes orders submitted via e-req and/or other methods into Purchase Orders. Reviews project information and decides the appropriate document set required for each specific transaction. Responsible for the contract work-flow/review process for select designated groups with the goal to improve contract compliance through a standardized process. Decides the routing path for specific contracts (i.e. Legal review required, Vendor input required). Facilitates contract issues with business, compliance, legal and outside lawyers and contracting parties as necessary. Performs comparisons of documents. Proofreads and finalizes legal documents. Maintains a file system for document types such as master documents, project documents and notifications. Supports the entire Contract Administrative process, to ensure compliance with internal policies and procedures. Responsible for daily reports and communications related to contract status. Makes customers and their needs a primary focus; develops and sustains productive customer relationships; uses information to understand customers circumstances, anticipate issues/problems, expectations, and responds quickly to meet customer needs and resolve problems. Responsible for continuous/process improvement. Informs management when confronted with a problem or when made aware of a situation that needs attention without prompting. Participates in Winery contract process and procedure, effectively communicates process attributes to users, and secures organization wide process adherence. Participates in awareness of contract importance, legal requirements, and necessary documents with designated customer base. Acts as liaison between functional areas and Corporate Counsel. Attends training seminars, conferences and teleconferences. Must have High school diploma or State-issued equivalency certificate. Should have Bachelors degree; or 4 years of experience reviewing contracts, contract administration or engaging in the work of Paralegal reflecting increasing levels of responsibility. Must have computer skill requirements include: intermediate MS Word and Excel. Previous office experience required. Should have Bachelors degree in Business Administration plus 2 years of experience reviewing contracts, contract administration or engaging in the work of Paralegal reflecting increasing levels of responsibility.
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