Job Details

Project Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Valid Through

Sep 24, 2021

Posted on

Jun 11, 2021


New York City, NY, United States

Employment Type



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Project Assistant
Duties: Drafts, analyzes, and prepares legal documents for a supervising lawyer or supervising paralegal. Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal. Prepare draft communications for a supervising lawyer or supervising paralegal. Collects evaluates and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal. Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal. Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal. Maintains notary license in the local jurisdiction. Follows all supervising lawyer or supervising paralegal instructions. Maintains accurate and appropriate time records regarding hours spent working for clients, working for the Firm, and working on administrative tasks. Meets all-time entry and timesheet deadlines specified by the Firm, the Paralegal Department, and the Accounting Department. Bills a minimum of 1,536 creditable hours each performance evaluation year that begins April 1 and ends March 31 of which a minimum of 750 of those hours are client billable hours. Limits approved pro bono hours and approved firm representation (non-secretarial) hours to a maximum of 120 total hours during each performance evaluation year. Works a predictable schedule, and also provides flexibility in daily schedule to meet Firm’s needs during periods of heavy workload. Timely notify both supervising lawyers, supervising paralegals, and the Sr. Director of Legal Support Services of any time out of the office during normal work hours. Reports the receipt of non-billable work to the Sr. Director of Legal Support Services upon receipt. Avoids overtime for non-billable assignments. Contacts supervising lawyers, supervising paralegals, and Sr. Director of Legal Support Services when available for new assignments. Accepts accountability and responsibility for all work assignments. Adheres to The National Federation of Paralegal Association's “Model Code of Ethics and Professional Responsibility.” Attends relevant legal education to continuously improve legal skills.

Qualification and Experience

Qualifications: Bachelor's Degree or Paralegal Certificate from an ABA-approved program with a 3.7 GPA required. Excellent verbal and written communication skills. Understanding of legal processes and practice-group-specific procedures. Excellent interpersonal, team, and customer service skills. Excellent attention to detail. Excellent organizational and time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to function well in a high-paced, and at times, stressful environment. Ability to maintain confidentiality, and to exercise discretion and good judgment. Proficient with Microsoft Office Suite and practice-group-specific software.

Company info

Hiring Coordinator
Arent Fox LLP.
1675 Broadway
New York City, NY 10019


"Very Family Oriented Firm"

Former Employee - Reviewed on December 18, 2017

I would like to see management bring everyone even closer together and set up parties and get-togethers to bring everyone even closer together. I believe this would help in terms of long term productivity of the law firm as well.

Pros : I found the staff members to be very accommodating and the starting pay was exceptional. I also enjoyed the fact that the hours were very flexible and you could decide when you wanted to work practically.
Cons : I did not like the fact that there were not many office oriented events throughout the year. As an example, there were no Christmas parties within the office even though everyone gets along very well with each other.
Current or former employee? : Former Employee

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