Job Details

Patent Legal Secretary

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Oct 04,2019

Valid Through

Jan 17,2020

Posted on

Sep 05,2019

Years of Experience

Min 3 yrs required


New York City, NY, United States

Employment Type



Practice Area
Intellectual Property >> Intellectual Property - Patent >> Intellectual Property - Patent General
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Patent Legal Secretary

Candidate will be responsible for completing complex and specialized support functions related primarily to patent prosecution and other patent related matters while working in conjunctions with Firm timekeepers. Will: Manage caseload for a specific client team or attorney group; Detailed knowledge of billing and accounting activities; Detailed knowledge of USPTO e-filing procedures; Detailed knowledge of U.S. patent prosecution requirements. Detailed knowledge in preparing responses to office actions and other USPTO correspondence; Maintain docket of filing deadlines as necessary for work assignment in adherence to established policies and procedures to meet demands of Firm clients and legal staff; As necessary, search appropriate databases for patent technical literature and other pertinent information; Prepare reporting letters to clients and billing, as needed; Updating of status charts, time entry and general filing of all incoming and outgoing documents; Administrative tasks such as opening of new client/matter numbers, submitting conflict checks, travel arrangements, timesheets and expense reports; Respond to inquiries from clients, timekeepers and staff regarding prosecution status and USPTO and/or client specific patent prosecution policies and procedures; and Assist with other duties as assigned.

Qualification and Experience

Requirements: 3+ years of experience in patent prosecution. Previous experience in docket management. Detailed knowledge of USPTO policies and procedures. Strong billing experience highly preferred. Strong computer skills including an advanced knowledge of MS Word and document management knowledge, iManage/Mailsite preferred; some knowledge of MS Excel,PowerPoint and computerized billing preferred. Ability to work in a team-focused environment.

Company info

Hiring Coordinator
Arent Fox LLP.
1675 Broadway
New York City, NY 10019


"Very Family Oriented Firm"

Former Employee - Reviewed on December 18, 2017

I would like to see management bring everyone even closer together and set up parties and get-togethers to bring everyone even closer together. I believe this would help in terms of long term productivity of the law firm as well.

Pros : I found the staff members to be very accommodating and the starting pay was exceptional. I also enjoyed the fact that the hours were very flexible and you could decide when you wanted to work practically.
Cons : I did not like the fact that there were not many office oriented events throughout the year. As an example, there were no Christmas parties within the office even though everyone gets along very well with each other.
Current or former employee? : Former Employee

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