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Legal Assistant / Paralegal The candidate will provide a broad range of support for the corporate governance activities for the Board of Directors of company, the holding company for certain company legal entities and operations in the U.S. including its broker dealers and retail banks. Also supports the U.S. Risk Committee composed of members of the Board Risk Committee. Assist in the preparation and distribution via Board portal to the Board and Board Committees meeting notices, agendas and materials in accordance with the Companyâ€™s organizational documents and practices. Oversee process for signatures of finalized minutes and corporate actions. Plan, schedule, and arrange all Board and Board Committee meetings. Assist with drafting routine resolutions and other Board documents. Prepare certificates of incumbency. Maintain custody of minute books and records, approvals, and filings, stock certificates and stock ledger file, records of delegated authorities, incumbency certificates, Corporate seal, and Board and Committee contact lists. Administer, manage, and maintain the electronic Board portal. Collect from Board and Committee secretaries matters discussed at meetings that require follow up and ensure that such matters are addressed and completed. Provide timely responses to clients and internal requests for information relating to corporate actions and records. Process Directorsâ€™ fees and Expense Report Reimbursements and ensure distribution of director compensation statements. Handle and coordinate travel arrangements, international and domestic, for directors as requested. Organize and maintain written and electronic OCS files; assist in the coordination of information and document management of the OCS corporate records. Must have College degree or equivalent combination of training and experience. Should have 2-4 years of equivalent or transferable experience at a financial institution or large complex company. Must have 2+ years of experience in corporate governance. Should have 2-4 years of experience in working with board of directors and/or senior officers. Must have 4+ years of experience utilizing Microsoft Office applications to create documents, reports, presentations and spreadsheets. Should have 1-2 years of experience with coordination of travel arrangements, international and domestic. Fluency in French a plus. Project management experience is a plus. Proficient in using Board Portal software tools preferred.
Job Number: LEG000251
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