Job Details

Administrative Assistant/paralegal

Company name

AMDEX Corporation

Organization Type

In-House

Job Type

Legal Staff

Date Last Verified

Mar 19,2019

Valid Through

Jul 02,2019

Posted on

Feb 27,2019

Years of Experience

Min 2 yrs required

Location

Portland, OR, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Litigation >> Litigation - General/Commercial
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Administrative Assistant/Paralegal
The candidate will provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with fact witnesses, aid and support to ensure appearance for court, pre-trial conferences, and grand jury. Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when attorney’s office should be notified of special circumstances or needs of fact witnesses. Confer with attorney’s office concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements. Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice policies and procedures. Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents. Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts. Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary. Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations. Perform general office procedures pertaining to fact witness management, including, but not limited to: Establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned. Provide word processing and data entry/retrieval. Schedule appointments. Answer inquiries regarding case-related information as maintained in the database. Answer inquiries regarding case-related status. Obtain additional information from other agencies/organizations. Maintain internal status information on the disposition of designated information, files, and assets. Assure information is accurate and perform analytical computations necessary to process data. Provide administrative information and assistance concerning case or file to other agencies or organizations.

Qualification and Experience

The candidate should have a High school. Bachelor’s degree is preferred. Two(2) plus years of experience providing administrative services like those listed above. Ability to review and analyze data and information from multiple sources. Ability to establish case/project files. Ability to enter and retrieve data from databases. Ability to prepare and format management reports. Ability to manipulate, transfer, compute and print information. Ability to prepare and correct reports and correspondence using word processing software.

Additional info

Requisition ID : 1313

Company info

Hiring Coordinator
AMDEX Corporation
8403 Colesville Road,
Suite 850
Silver Spring, MD 20910

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