Job Details

Family Court Manager

Company name

Eleventh Judicial Circuit of Florida

Organization Type

Government

Job Type

Legal Staff

Date Last Verified

Dec 05,2018

Posted on

Oct 10,2015

Salary

USD 49947 Annually

Location

Miami, FL
Practice Area
Family Law >> Family Law
Apply for this job
 
Your Email:
Upload Resume:

 
342 hits

Profile

Family Court Manager - Family Court Operations Division (State Funded)

Duties: Assist the Family Division Administrative Judge, Trial Court Administrator and Director of Operations in the organization, development, and implementation of court services and court programs in the Family Division. Provides supervision and management oversight of court support staff by assigning and reviewing work, conducting performance appraisals, and recommending and arranging training. Performs supervisory duties including hiring and training of court staff. Responsible for monitoring the performance of various court programs to assure compliance with court policy and procedures. Works independently, reporting major activities through periodic meetings. Manage, coordinate services and support for the Judiciary and the programs of the Family Court Operations Division, including the Family Case Management Unit and Family Court Services Unit. Provide administrative and operational support to the judiciary and general magistrates assisting with strategic planning and judicial policy formulation. Oversee the functioning and uniformity of the court by creating and implementing departmental and system-wide interagency policies, procedures and forms in accordance with legislative mandates. Collaborate and coordinate with the Family Court Self-Help Unit, Child Support Enforcement Unit, Court Care, The Village, Bridging Families and Communities and CVAC . Coordinate operations of the Division with the Domestic Violence Division, Juvenile Division, and Unfied Family Court Division as well as coordination with the Branch Courts. Formulate and coordinate implementation of policies for Family Division in accordance with Florida Statutes, Florida Rules of Procedure and local rules and administrative orders. Develop and implement training initiatives for division personnel to include judges, general magistrates, personal staff and AOC personnel. Training initiatives shall include orientation for new division personnel, implementation of new and updated procedures and compliance with new mandates. Organize and participate in trainings and presentations in response to community requests and communicate with other jurisdictions as to programs and services and best practices. Act as liaison between court agencies, committees and community entities and assist in the administration of court programs in accordance with articulated goals and policies. Meet deadlines established by the Director of Operations, the Trial Court Administrator and the Administrative Judge. Develop, implement and maintain division manual to include standard forms and procedures. Make manual available on circuit’s intranet. Set measureable objectives and goals and monitor the performance of various division programs and/or operational functions. Perform administrative tasks such as developing and administering budgets for the Division. Perform Lead Emergency Manager duties and responsibilities (pre and post emergencies) for court facilities. Duties and responsibilities include, but are not limited to: communications (telephone, email and signage), computer procedures, evacuations, hurricane preparedness, bomb threat procedures, disaster recovery, and emergency court. Develop and maintain a Continuity of Operations Plan (COOP) for the division in consultation with the Administrative Judge. Plan periodic status meetings with the Administrative Judge and Director of Operations. Attend Emergency Management, community and other professional meetings to exchange information; attends technical or professional classes, workshops or seminars to improve technical or professional skills. Establish and maintain effective liaison and communication with the Judiciary, Court Administration staff, Clerk of the Court, DCA, Supreme Court, Office of the State Courts Administrator, the public and other parties relevant to the Family Court Operations Division. TECHNOLOGY Work with the judiciary and the Clerk’s Office on e-filing and Odysseey data system updates/changes. Periodically review division’s website content and recommend changes and enhancements. Ensure information located at the Information Booth is current and updated, as needed. Work with the Administrative Judge to determine future technology needs for the division. CASE MANAGEMENT Direct and manage the family division case management function. Monitors caseloads, identifies discrepancies and challenges and recommends corrective measures in consultation with division judges and the Administrative Judge. Assist and collaborate on all case related matters associated with the Circuit’s Unified Family Court Division. STATISTICAL, AD HOC AND OPERATIONS REPORTING Gathers information/data to support periodic and special reports documenting and evaluating activities for the Family Court Operations Division. Review and ensure the accurate maintenance of all records, reports, statistical data, documentation, computer data, and files for the division. Compile, analyze, summarize and distribute monthly statistical reports (filings, closings, pending caseloads, case-age, jury trials and summary) for all division sections. Monitor caseloads, identify discrepancies and challenges and recommend corrective measures in consultation with division judges and the Administrative Judge. EMPLOYEE SUPERVISION AND DEVELOPMENT Supervise staff and conduct personnel management functions (i.e. interviews, selection, counseling, discipline, performance evaluations, and staff meetings). Direct and manage functions of the Family Court Operations Division which includes administrative support for the case management staff and Family Court Services staff. Maintains scheduling of staff for coverage of courts of responsibility. Oversee development and completion of positions descriptions of all staff, complete annual performance evaluations using employee performance plans and measures and maintain division organizational table. Motivate employees and encourage a high performing work environment. Develop and/or seek training opportunities.

Qualification and Experience

Qualifications: Graduation from a four year college or university with a Bachelor’s degree in business management, judicial or public administration or a closely related field; graduation from an accredited law school and JD Degree preferred. Five years of related experience including two years of supervisory experience. A JD Degree, Master’s Degree or certification by the Institute for Court Management may substitute for the recommended experience; or any equivalent of education and experience which provides the following knowledge, skills and abilities: Working knowledge of laws, court rules, procedures and policies, legal documents, and legal factors pertaining to the court of assignment. Knowledge of the organization, operation, function, and jurisdiction of the court of assignment. Knowledge of the calendaring procedures in the court of assignment and of modern techniques of case management. Knowledge of modern office practices and procedures. Ability to communicate effectively in writing, orally and through presentations. Ability to understand and follow oral and written instructions. Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures. Ability to accurately maintain a variety of complex records. Ability to establish and maintain effective working relationships with the judiciary, court administration personnel, and other private and public agency staff. Ability to work with minimal supervision and recognize and establish work priorities. Ability to handle sensitive matters with integrity and confidentiality. Ability to operate standard office equipment including personal computers and word processing and data entry applications. Ability to work effectively with the public and handle individuals who are under stress with courtesy, tact and patience.

Company info

Hiring Coordinator
Eleventh Judicial Circuit of Florida
175 N.W. 1st Avenue
Miami, FL 33128

Similar Jobs:

Circuit Civil Case Manager Duties: Screen civil cases for compliance with civil and local rules and administrative orders to assure completeness and readiness for hearing. Provide assistance with case management of caseloads, mai...
Judicial Support Specialist 1 - Circuit Civil Court Operations Division Duties: Responsible clerical work in the Circuit Civil Operations Division of the Administrative Office of the Courts involving heavy public contact. Works...
Program Assistant - Mediation/Arbitration Division Duties: The candidate will provide assistance in the Mediation/Arbitration Division. Will be responsible for assisting with programs, performing clerical tasks, and providing cus...