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Years of Experience
Date Last Verified
Victim/Witness Legal Secretary II Duties: The candidate performs a full range of intermediate-level legal secretarial functions to contribute to efficient office operation within the department. Duties may include: preparing, maintaining and reviewing case files and logs to assure timely action; drafting legal documents; and maintaining contact with or negotiating with defendants, victims and attorneys to obtain and gather information. Independently prepares, maintains and disseminates detailed records, logs, dockets, and statistics; establishes and updates manual and computerized record-keeping systems; verifies data, then enters and edits reports or information; retains and retrieves files, requiring knowledge of department procedures; monitors inactive files, updates records and destroys as authorized. Assists attorneys in drafting legal documents, pleadings, subpoenas, and other legal correspondence. Prepares, types and edits for final distribution. Prepares, opens, maintains, and monitors various files such as: court and case files, paternity actions, diagnostic schedules, claims, lawsuits, and hearings to assure timely action and/or review by attorneys. Enters case information on computer terminal; performs legal research to obtain and verify information as directed. Types and distributes legal documents, forms, briefs, correspondence, reports, dockets, memoranda, dispositions, statistics and schedules from hand written drafts or notes, transcription, or verbal instructions by using office machines such as a Microsoft Office, excel, calculator, photocopier, scanner and other standard office equipment. Composes and proofs material to assure proper layout, grammatical composition and inclusion of all pertinent information. Initiates completion of regularly recurring reports and standard form letters. Maintains accumulative records, making periodic audits as necessary; maintains follow-up system on reports and other forms requiring action on a periodic basis. Complies data from varied sources and makes summary reports. May involve complex statistical calculations and tabulations in accordance with established formulas and equations. Greets and assists the public, staff and other agencies by phone or in person by providing detailed and/or technical information as authorized from sources such as published manuals, directories and procedures, calendars and staff schedules; refers inquiries/visitors to appropriate department or individual when necessary. Maintains contact with, interviews and negotiates with defendants, victims and attorneys to obtain and gather information. Confers with Prosecutor on complex situations regarding questions of law. Attends courts as necessary to assist deputy and/or provide support to victims/witnesses. Provides liaison function between the department/program and defendants, clients, court, law enforcement agencies, community agencies, schools, and the general public, coordinating schedules, providing and obtaining information, and assisting them in completing necessary reports. Schedules and maintain calendar for hearings, trails, interviews, blood draws, testing, meetings, and appointments. May participate in the training and/or work direction of lower graded employees or volunteer staff members. Performs other related duties as assigned.
Qualification and Experience
The candidate should have high school diploma, or G.E.D. Coursework in legal secretarial practices is preferred, and 3+ years of progressively responsible legal secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. Notary Public is helpful. Must have excellent computer and typing skills or equivalent experience. Thorough knowledge of legal secretarial and office practices, procedures and equipment is essential. Thorough knowledge of legal terminology, forms, and documents is essential. Thorough knowledge of and ability to apply business and legal English, composition, grammar, spelling, punctuation, and letter format is essential. Knowledge of court procedures, legal processes, and the criminal justice system is essential. Must have detailed and technical knowledge of departmental and/or program functions and procedures and laws and regulations applicable to area of assignment and knowledge of basic math, including the ability to add, subtract, multiply and divide accurately. Skill in operating standard office equipment such as Microsoft Office, calculator, scanner, and photocopier is essential. Excellent oral communications skills to explain detailed policies and procedures and to deal with other employees, law enforcement agencies, attorneys, and the general public using courtesy, tact and good judgment is essential.
Deadline: 19 April, 2018
Position #2018-00024 Send resume, letter of interest; Law school transcript (unofficial copy is acceptable); and Writing sample.
Company infoKarlee Ainsworth