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Legal Assistant/Paralegal to the Assistant Corporate Secretary The candidate will provide a broad range of support for the corporate governance activities for the Board of Directors of (the â€œCompanyâ€), the holding company for certain legal entities and operations in the U.S. including its broker dealers and retail banks. Also supports the U.S. Risk Committee composed of members of the Board Risk Committee. Assist in the preparation and distribution via Board portal to the Board and Board Committees meeting notices, agendas and materials in accordance with the Companyâ€™s organizational documents and practices. Oversee process for signatures of finalized minutes and corporate actions. Plan, schedule, and arrange all Board and Board Committee meetings. Assist with drafting routine resolutions and other Board documents. Prepare certificates of incumbency. Maintain custody of minute books and records, approvals, and filings, stock certificates and stock ledger file, records of delegated authorities, incumbency certificates, Corporate seal, and Board and Committee contact lists. Administer, manage, and maintain the electronic Board portal. Collect from Board and Committee secretaries matters discussed at meetings that require follow up and ensure that such matters are addressed and completed. Provide timely responses to clientsâ€™ and internal requests for information relating to corporate actions and records. Process Directorsâ€™ fees and Expense Report Reimbursements and ensure distribution of director compensation statements. Handle and coordinate travel arrangements, international and domestic, for directors as requested. Organize and maintain written and electronic OCS files; assist in the coordination of information and document management of the OCS corporate records. College degree or equivalent combination of training and experience is essential. Must have 3+ years' equivalent or transferable experience at a financial institution or large complex company and 2+ yearsâ€™ experience in corporate governance. Must have 2+ yearsâ€™ experience in working with board of directors and/or senior officers and 3+ yearsâ€™ experience utilizing Microsoft Office applications to create documents, reports, presentations and spreadsheets and 1+ yearsâ€™ experience with coordination of travel arrangements, international and domestic. Fluency in French is a plus. Project management experience is a plus. FINRA registrations required.
Job Number: LEG000251
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