Job Details

Legal Staff Paralegal in Alexandria, VA

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Company name


Organization Type

Public Interest

Job Type

Legal Staff

Practice Area

Entertainment and New Media

Years of Experience

1-2 yrs required


USA Alexandria, VA

Date Last Verified

May 23,2018

Posted on

Apr 03,2018

41 hits 3 times Apply


Print and Digital Publishing Assistant RESPONSIBILITIES: Compiles, manages, and sends print and e-book metadata and e-book files to distributors, troubleshooting problems and checking accuracy of metadata on distributor sites and ASCD website; optimizes metadata to include awards/quotes from reviews and other enhancements; loads e-book files to ASCD’s systems and ensures online store setup and e-book member-benefit setup are correct. Serves as primary day-to-day contact for e-book distributors and as liaison to our e-book specialists for file trouble-shooting. Downloads and formats sales reports from distributors (e-book, print-on-demand, and audio) for entry by financial services staff; maintains related distributor folders and sales tracking files in SharePoint. Helps quality-check e-books in various formats (EPUB, Kindle, PDF) by reviewing on devices; stays up-to-date on new developments in digital publishing; works cross-functionally to improve e-book operations. Provides administrative assistance to support the work of ASCD’s external foreign rights agent, including routing contracts for signature, sending application files to foreign publishers, coordinating translations invoicing and payments with financial services, and mailing sample books to authors. Provides general administrative and light editorial support, including monitoring mailbox, maintaining physical product archives and related online archive, maintaining record of invoices approved, compiling various reports, proofing selected communications, and shipping complimentary books to authors and others. Participates on teams to improve processes and advance Association goals. Works to become familiar with ASCD products. Pursues learning activities related to individual goals.

Qualification and Experience

QUALIFICATIONS: A four-year college degree in a related field of study, such as English, journalism, or marketing is preferred. 1-2 years of experience working in a publishing organization, news organization, or education association (e.g., as administrative assistant, editorial assistant, publications specialist, paralegal, secretary). Mastery of the English language. Proficiency in MS Word, Excel, Adobe Acrobat Pro, and basic HTML. Familiarity with print and digital publishing processes, including rights and royalties. Familiarity with ONIX metadata platforms, files, and workflows is preferred. Superior attention to detail and accuracy; solid grammar, spelling, and proofreading skills. Ability to accurately do basic math. Ability to quickly learn and use new software, particularly these programs used by ASCD: association management software and software for scheduling projects, managing/archiving content, distributing metadata, calculating royalties, and transferring files. Ability to stay organized, coordinate and balance multiple priorities, solve problems, and consistently meet deadlines with moderate supervision. Good oral and written communication skills and ability to interact with other staff, vendors, authors, and customers. Ability to handle days filled with focused, solitary work and days filled with interruptions and requests for assistance from staff, authors, and vendors.

Company info

Hiring Coordinator
1703 N. Beauregard St.
Alexandria, VA 22311-1714