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Years of Experience
Date Last Verified
Legal Department Assistant The candidate will, under the supervision of the Legal Analyst, perform technical, clerical and administrative duties in support of the legal department; prepare legal documents to ensure timely and efficient work output; prepare, maintain and generate a wide variety of legal forms and documents while maintaining confidentiality of department operations and information; exercise substantial tact, discretion, independence, and initiative to complete confidential work accurately and timely. Will coordinate and perform technical, clerical, and administrative legal department assignments to assure timely and efficient work output; perform administrative duties involving department-wide impact; assist and support professional staff in the department as assigned. Communicate with City staff, the public, and outside organizations to assist in the coordination and completion of department activities. Transcribe, revise and/or edit court pleadings, resolutions, ordinances, agenda bills, contracts, confidential legal memorandums, and legal opinions for the City Attorney, Senior Assistant City Attorney and Assistant City Attorney as assigned. Assist civil division attorneys in civil litigation matters; assist in preparing pleadings, including motions, discovery, legal briefs and responses thereto and any other pleadings necessary for Superior Court and Federal Court matters; assist with civil appellate matters, as assigned. Provide support and back up to legal department divisions as assigned; provide support to civil attorneys as needed, including assistance with projects that may be confidential in nature; assist with special projects as assigned. Prepare a variety of correspondence, legal documents, and court pleadings, including sensitive and confidential materials. Review cases to determine proper filing to comply with court requirements; maintain calendars of court appearances and filing deadlines. Maintain case files and provide file maintenance program to assure compliance with case schedule system and court rules, and ensure timely follow-up with defendants, attorneys, and the Municipal Court, Superior Court, Court of Appeals, United States District Court and Supreme Court. Maintain confidentiality of department operations and information including all labor-management affairs, collective bargaining negotiations, grievances, arbitrations and disciplinary matters. Communicate by telephone, electronic means, or personally with City staff, the public, and outside organizations to assist in the coordination and completion of department activities. Attend meetings, seminars, conferences and training as appropriate; maintain a current understanding of department functions and programs; represent department as required. Maintain the City Attorney's and Assistant City Attorneys' calendars, schedule meetings and make travel arrangements, as assigned. Maintain a current understanding of court rules, statutes and case law. Operate business and office machines including typewriter, computer, photocopy machines, and facsimile machine. Perform related duties as assigned.
Qualification and Experience
The candidate should have High School Diploma or equivalent. Associate's degree in secretarial or legal administrative arts or related field is preferred. Must have 3+ years of increasingly responsible legal assistant or legal office administration experience. Should have experience with word processing, spreadsheets and database management. A combination of experience and training that provides the candidate with the knowledge and skills to perform the job will be considered. Experience working in a municipal legal department or private law firm within the State of Washington is preferred. Should have advanced skills in MS Office, word processing, spreadsheet and database management software. Knowledge of Washington State retention schedules for local government desired. Should have knowledge of: organization, principals, functions and activities of a legal department, Municipal Court, Superior Court, District Court, Court of Appeals, Supreme Court and municipal government; legal procedures, terminology and law library use and maintenance; civil and criminal case filing procedures; document formatting in accordance with court rules or established practice; Washington State retention and storage guidelines; principles, practices and procedures of civil law, including court procedures and rules; and basic federal, State and City laws, codes and protocol. Skill in drafting or preparing legal documents, including correspondence, memos, pleadings, discovery, and court document required.
Application Deadline: April 27, 2018.
Job #: 04-132018 B. Submit an online application, resume, and cover letter.
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