Job Details

Administrative Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Aug 05,2018

Posted on

Jul 31,2018

Location

Seattle, WA
Practice Area
Finance >> Finance - General
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Administrative Assistant The candidate provide administrative support to the Practice Assistant Services Department. Enter and process data including timesheets, approval forms, expenses, vendor invoices, purchase orders, new business intake, docketing, etc. Photocopy, scan, fax, print and organize documents. Route internal mail and documents. Prepare and transmit basic correspondence. File management and maintenance (hard copy and electronic). Coordinate and distribute proformas and invoices (if applicable). Schedule meetings and coordinate reservations for conference rooms. Maintain contact databases and distribution lists. Coordinate event registration and travel arrangements. Track and report work assignments. Maintain strict confidentiality of the firm's internal and personnel affairs. Other administrative tasks as assigned.

Qualification and Experience

The candidate should have a must have high school diploma or GED equivalent. Experience working in an office and/or law firm setting is a plus. Associate degree or additional postsecondary education is a plus. Basic understanding of accounting is a plus. Must demonstrate strong interpersonal and customer service skills. Strong attention to detail, ability prioritize, take initiative and follow up. Strong grammar, and proofreading skills. Clear, effective, and professional verbal and written communication skills. Demonstrated proficiency in common office applications, such as Microsoft Office Suite and Adobe Acrobat. Must accurately type 50+ wpm. Ability to comprehend and carefully follow verbal and written instructions. Ability to prioritize daily responsibilities and special projects to meet deadlines. Must be flexible, take initiative, and follow-through. Must demonstrate ability to work independently and as a member of a team. Must maintain a calm, courteous, and professional demeanor. Must be a constant learner with a willingness to learn new skills. Prompt, regular, and predictable attendance.

Company info

Hiring Coordinator
Stoel Rives LLP
One Union Square
600 University, Suite 3600
Seattle, WA 98101-3197

Review:

"Great pay"

Current Employee - Reviewed on December 18, 2017

HR needs to devise a plan to alleviate some of the stress involved, since everyone is hyper focused on moving forward, we could lose some people.

Pros : The pay is on the top tier and the team can be very focused to finish the job quickly
Cons : Overworked employees do exist here, and some are a bit strung out with the workload at certain points in the year.
Current or former employee? : Current Employee

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