Job Details

Executive Secretary II/Intake Officer

Company name

Queens Legal Services (QLS)

Organization Type

Public Interest

Job Type

Legal Staff

Years of Experience

Min 5 yrs required


Jamaica, NY

Date Last Verified

Jan 31,2018

Posted on

Jan 30,2018
Practice Area
Litigation >> Litigation - General/Commercial
  Employer Sponsored Job (Free to apply to)
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Executive Secretary II/Intake Officer Responsibilities: Initial screening of applicants for services; Opening files for eligible clients; Preparing and submitting monthly statistical reports; Maintaining file records of all applicants for services; Filing closed cases; Helping to acclimate new employees in office intake procedure; Providing information and making referrals to phone callers; Copying and scanning documents; Providing administrative support for litigation and case advocacy; Scheduling appointments, making telephone calls, and drafting basic correspondence; Entering and tracking information in electronic format, including deadlines and grant management systems, and running reports with the data; Assisting in the maintenance of client and office-related files, including copying, scanning and distributing materials, filing and assisting with requests related to preparing files for program audits; Using current programs for word processing, database and information management, and document preparation; Reviewing, sorting, distributing, stamping, collecting and posting the mail; Paying bills, preparing, authenticating and submitting personal reimbursements, and assisting with other fiscal-related requests; Assisting with escrow; Ordering and maintaining office supplies and equipment; Assisting management with monitoring and ensuring maintenance of office-wide needs, including publications, furniture and office conditions; Using language-assistance resources, including translation and interpretation services available to assist LEP clients and community members.

Qualification and Experience

The candidate must be fluent in Spanish, detail-oriented, a good communicator, and able to relate with a wide range of people including low-income clients, case handlers, and representatives of community organizations. Must also be skilled in the entire MS Office suite including Excel, Word, Power Point and Publisher, with the ability to learn additional software. Expertise in Word should include ability to prepare tables of authority and content, as well as templates for litigation covers (bluebacks). Prior legal and/or social services experience is preferred. Strong cultural or personal ties to the communities we serve are preferred.

Additional info

Job #05_2018. Send cover letter, resume, names of 3 references and 2 recent writing samples.

Company info

Hiring Coordinator
Queens Legal Services (QLS)
89-00 Sutphin Blvd.
Jamaica, NY 11435

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