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In-House
Legal Staff
Corporate - General
Min 4 yrs required
Legal Assistant The candidate will provide administrative support, including handling phone calls; setting up conference and video calls; coordinating team meetings; calendar maintenance; typing memos; preparing meeting agendas; taking notes; interacting with outside firms, vendors and entities; preparing and submitting expense reports; and drafting, revising, and redlining documents and presentations. Assist with other group administrative support responsibilities as needed. Research and compile data regarding projects relating to compliance and business standards functions. Make and maintain both domestic and international travel arrangements for executives, including arranging complex meeting and interview schedules with executives in global locations, making travel arrangements, and obtaining visas. Organize and maintain various files; Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing. This position requires teamwork with other assistants, attorneys, and senior executives in the legal department and beyond. Applicants should have a cooperative work style, routinely exercise sound judgment, a strong work ethic and a positive attitude with respect to problem solving. Legal secretarial background with 4+ years of legal secretarial experience, preferably in the transactional practice of a large law firm or multi-national corporate legal department, with at least 1 year of experience supporting a senior attorney or executive is essential. Proven advanced proficiency in MS Windows and MS Office (2013), including Word, Outlook, Excel, PowerPoint, SharePoint 2010/SharePoint 365, plus Wordpress, Adobe Acrobat, Lync/Skype, and SAP workplace is essential. Experience supporting senior attorney or executive in an in-house function. Paralegal experience would be a plus. Familiarity with contracts is essential. Familiarity with Document Management Systems, Serengeti, Workshare and Visio is preferred. Bachelor’s Degree from college is preferred.
Job ID 545404BR
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